Legal Assistant

JDF, LLC, is currently seeking a Real Estate Legal Assistant in our Greenwich, CT office.

JDF, LLC serves as general counsel of The Richman Group Affordable Housing Corp (“TRG”) in various real estate transactions and tax credit investments.

The mission of TRG is to pursue real estate investment, development and property management opportunities responsibly and with integrity for the benefit of our residents and their communities while optimizing economic returns for our investors, developer clients and partners. TRG intends to maintain its leadership in creating innovative developments and financial structures.

The Real Estate Legal Assistant will ensure the efficiency of the law firm by providing clerical services and other supportive aid to lawyers in the real estate field. The qualified candidate will effectively support attorneys and senior legal assistants on a wide range of legal tasks from deal inception through closure.

Responsibilities: Include but are not limited to:

• Performing document production, including creating, revising and editing documents, and finalizing format and style in compliance with appropriate requirements.
• Preparing closing checklists for property sales.
• Performing prompt and accurate filing of documents (electronic and hard copy); creation of closing binders; creating signature packets for closings.
• Responsible for billing process, tracking invoices and other administrative tasks,
• Providing administrative support and assistance by routing mail, screening calls, and performing various clerical duties.
• Provide support with respect to all aspects of real estate transactions including closing documents and statements, reviewing title reports and surveys, preparing closing binders.
• Draft and revise organizational documents.
• Assist team with deal closings.
• Handle closing binders and other related post-closing matters.
• Send and track signature pages and original documents.
• Calendar important deal closing dates.
• Keep clients’ electronic files up to date with current organizational documents.
• Process client invoices and attorney reimbursements.
• Process document comparisons.
• Form entities and obtain certificates from the Secretary of State and IRS.
• Perform other job-related duties and special projects as required.

NOTE: This job description is inclusive of but not limited to the job specifications contained herein. Additional duties or job functions may be required as deemed necessary by the manager.

Education: High School Diploma, college degree preferred

Experience:

The candidate should have law firm experience supporting attorneys on residential and commercial real estate matters. Must have (3-5) years of Real Estate Legal Assistant/Secretary experience within a law firm setting. Experience in Affordable Housing a plus.

Skills and Requirements:

• Should have extraordinary attention to detail, excellent oral and written communication, grammar skills and keen proofreading abilities. Legal vocabulary is integral.
• Comprehensive knowledge of legal office procedures, demonstrate initiative and the ability to use good judgment in handling tasks in a timely and professional manner with limited supervision.
• Strong computer skills a must with proficiency with Microsoft Office (Outlook, Word, and Excel) and Adobe Acrobat, including redactions. Candidate should be highly skilled at document editing, providing administrative support, preparing correspondence and other clerical tasks.
• Must be able to independently prioritize and manage multiple tasks while satisfactorily meeting deadlines and desired outcomes and have strong organizational skills to maintain schedules of closings, documents, and day-to-day agendas that keep the office running smoothly.
• Ability to work on multiple concurrent projects under pressure with other team members and appropriately prioritize.
• Professional presentation and demeanor are required.
• Notary Public certified in Connecticut, a plus.

Salary Range: $90,000 to $120,000 dependent on experience.

We offer a competitive salary and benefits package to include medical, dental, vision, life insurance, long and short-term disability, 401(k), paid time off and bonus potential.

If you are looking for a rewarding career opportunity with a law firm for one of the top Real Estate organizations in the country, we’d like to hear from you!

To learn more about The Richman Group of Companies please visit our website at www.therichmangroup.com