Legal Assistant

About Us

The Keyes Law Group is a boutique trusts and estates law firm with a reputation for long-term risk management and achieving family goals. Based in Milpitas, we represent elders, individuals, and families statewide in Estate Planning, Medi-Cal and Special Needs Planning, Estate Tax Planning, and Estate and Trust Administration.

We strive to be one of the best places to work. We provide opportunities for professional achievement in an inclusive atmosphere.

We are looking for a self motivated Legal Assistant to ensure smooth running of the office and effective case management. You will provide a broad spectrum of legal services under the supervision of an attorney.

Responsibilities

• Maintain confidentiality and professionalism continuously
• Juggle a high volume of critical tasks and prioritize administrative duties
• Manage and coordinate calendars, meetings, and travel of attorney and paralegals
• Anticipate obstacles and creatively/strategically provide solution
• Approach challenges with a solutions-minded perspective
• Perform successfully in high pressure situations with strict deadlines
• Possess professional phone etiquette
• Craft, proofread, and/or edit correspondence on behalf of the firm
• Handle a variety of ad hoc requests by researching information and conducting analyses
• Partner with other members of the administration staff on various projects
• Manage, prioritize, and respond to routine email, standard mail, and other incoming requests as needed
• Maintain file and record retention

Qualifications

• Proven working experience as legal assistant or legal secretary
• 2 - 3 years of experience in a law office preferred
• 3 - 5 years administrative experience preferred
• Bachelor’s degree or equivalent experience preferred
• Fluency in Spanish preferred
• Notary Public preferred, or willingness to become notary
• Ability to work independently and collaboratively as part of a team
• Maintain composure and calm demeanor in variety of challenging situations
• Possess high level of interpersonal skills to handle sensitive and confidential situations
• Interact and communicate with individuals at all levels of the firm
• Demonstrate high level of proficiency with MS Office
• Flexibility for overtime when needed
• Strong attention to detail and organizational skills
• Ability to juggle multiple activities and work under pressure

Job Type: Full-time

Pay: $29.00 - $34.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible schedule
• Flexible spending account
• Free parking
• Health insurance
• Health savings account
• Opportunities for advancement
• Paid time off
• Vision insurance

Education:

• Bachelor's (Preferred)

Experience:

• Microsoft Office: 3 years (Preferred)
• Legal or Administrative Assistant: 3 years (Preferred)

Work Location: In person