Legal Assistant/ Administrative Coordinator

Schedule: Full-time, Monday–Thursday (9:00 am – 12:00 pm; 1:00 pm – 5:00pm)

About Our Firm

We are a busy and collaborative estate planning law firm dedicated to helping clients protect what matters most. Our work environment is friendly, professional, and team-oriented — we value balance, attention to detail, and great communication.

We’re looking for a Legal Assistant / Administrative Coordinator who enjoys working with people, thrives in a fast-paced setting, and takes pride in keeping things running smoothly.

Key Responsibilities

• Schedule client meetings, phone calls, and Zoom appointments for attorneys and staff
• Greet and assist clients and visitors, manage the front desk, and create a positive first impression
• Answer and route incoming calls, take messages, and manage correspondence
• Maintain and update our case management system (Clio) with client and task information
• Assist with printing and scanning documents
• Serve as a witness for estate plan signings
• Handle mail and deliveries, order lunches, and prepare conference rooms
• Support attorneys and staff with general administrative tasks

Qualifications

• 1–3 years of experience as a Legal Assistant, High Volume Scheduler, or Administrative Assistant (law firm experience preferred)
• Strong written and verbal communication skills
• Organized with strong attention to detail
• Proficient in Microsoft Word, Outlook, and Adobe; experience with Clio and MacOS a plus
• Friendly, professional, and reliable demeanor
• Ability to multitask and manage competing priorities calmly and efficiently

Why You’ll Love Working With Us

• Supportive, team-focused environment
• Meaningful, client-centered work in estate planning
• Consistent weekday schedule with Friday closures
• Emphasis on work-life balance and a welcoming office culture

If you’re dependable, people-oriented, and enjoy a mix of administrative and client-facing work, we’d love to hear from you!

Apply today and join a firm that values professionalism, kindness, and collaboration.

Job Type: Full-time

Pay: $45,000.00 - $55,000.00 per year

Benefits:

• Paid time off

Work Location: In person