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Legal Assistant II (Public Defender)
JOB_REQUIREMENTS
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Job Description
Under the supervision of the Office Coordinator, provides a wide variety of coordination activities, both technical and administrative, to assist the office and attorneys. Manages documents for case files within the Office of the Public Defender. Activities are varied and complex, often performed under limited supervision, and require creativity and independent judgment. A primary responsibility will be interaction with clients, attorneys, courts, investigators and law enforcement.
This is a full-time, benefitted position working Monday - Friday, 8:00 am to 5:00 pm at the Office of the Public Defender at 12185 James St, Holland, MI 49424.
Essential Job Functions
The essential functions of this position include, but are not limited to, the following:
- Opens new files, evaluates complex and diverse information to determine appropriate course of action and required documentation based on court deadlines and applicable law enforcement procedures. Handles document preparation, executes follow-up and fact gathering using analysis, solid judgment, initiative, critical thinking, and experience to complement existing data to perform the file management function of the case. Assignments occasionally may include some tasks involving difficult and high profile cases.
- Enters and updates case data using multiple computer systems utilized to manage case records, generate documents and reports, and track files. Uses document management software to manage cases via imaged documents, creates e-forms, and processes case work within department and with other county agencies using workflows.
- Responds appropriately to callers and walk-ins addressing questions and case related concerns regarding departmental procedures, schedules, case information and related issues. Requires discretion to adhere to disclosure and confidentiality restrictions.
- Schedules hearings, prepares court notices, prepares legal pleadings, files and documents within legal time parameters. Issues and tracks subpoenas as needed.
- Manages calendar for assigned court and prepares documentation for attorneys. Assists attorneys in preparation for all court sessions including arraignments, motions, hearings, pleas and trials.
- Reviews files upon attorneys' return from court and assists attorneys to prepare necessary case follow-up to ensure accurate and timely processing of case components.
- Processes and follows case/file closure and archival procedures.
- Performs complex clerical and administrative tasks unique to the department.
- May assign and review work of clerical staff and assist in their training.
- Performs other related functions as assigned.
Required Education, Training and Experience
High school diploma required. Associate's or Bachelor's degree in related area preferred. A minimum of two years experience in a criminal justice system or similar legal setting. Must be skilled in the use of MS Word and MS Excel. Must be able to learn defenderData, the case management system, and Onbase. Previous experience at the Legal Assistant I level preferred, but not required.
Additional Requirements and Information
Required Knowledge and Skills:
- Good working knowledge of court administrative procedures and practices.
- Good working knowledge of legal terminology, documents, style and procedures.
- Fast and accurate keyboarding skills.
- Good working knowledge of document imaging protocols and practices.
- Working knowledge of privacy requirements related to court records.
- Computer literacy including a good working knowledge of word processing, spreadsheet and database management applications.
- Good verbal and written communications skills.
- Excellent interpersonal and human relations skills.
- Excellent time management skills and organizational skills.
- Ability to effectively prioritize and meet deadlines.
- Ability to interact positively and professionally with judges, attorneys, prosecutors, law enforcement officers, employees, people who have been charged with a crime(s), other parties to litigation and members of the general public with widely divergent socio-economic and cultural backgrounds and varying levels of communication skills.
- English/Spanish bilingual communication ability is preferred.
Must be able to perform essential job functions with or without reasonable accommodations, including, but not limited to, visual and/or audiological appliances and devices to increase mobility.
Working Conditions:
Work is performed in a normal office environment.
Disclaimer: This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice.
Job Description
Under the supervision of the Office Coordinator, provides a wide variety of coordination activities, both technical and administrative, to assist the office and attorneys. Manages documents for case files within the Office of the Public Defender. Activities are varied and complex, often performed under limited supervision, and require creativity and independent judgment. A primary responsibility will be interaction with clients, attorneys, courts, investigators and law enforcement.
This is a full-time, benefitted position working Monday - Friday, 8:00 am to 5:00 pm at the Office of the Public Defender at 12185 James St, Holland, MI 49424.
Essential Job Functions
The essential functions of this position include, but are not limited to, the following:
- Opens new files, evaluates complex and diverse information to determine appropriate course of action and required documentation based on court deadlines and applicable law enforcement procedures. Handles document preparation, executes follow-up and fact gathering using analysis, solid judgment, initiative, critical thinking, and experience to complement existing data to perform the file management function of the case. Assignments occasionally may include some tasks involving difficult and high profile cases.
- Enters and updates case data using multiple computer systems utilized to manage case records, generate documents and reports, and track files. Uses document management software to manage cases via imaged documents, creates e-forms, and processes case work within department and with other county agencies using workflows.
- Responds appropriately to callers and walk-ins addressing questions and case related concerns regarding departmental procedures, schedules, case information and related issues. Requires discretion to adhere to disclosure and confidentiality restrictions.
- Schedules hearings, prepares court notices, prepares legal pleadings, files and documents within legal time parameters. Issues and tracks subpoenas as needed.
- Manages calendar for assigned court and prepares documentation for attorneys. Assists attorneys in preparation for all court sessions including arraignments, motions, hearings, pleas and trials.
- Reviews files upon attorneys' return from court and assists attorneys to prepare necessary case follow-up to ensure accurate and timely processing of case components.
- Processes and follows case/file closure and archival procedures.
- Performs complex clerical and administrative tasks unique to the department.
- May assign and review work of clerical staff and assist in their training.
- Performs other related functions as assigned.
Required Education, Training and Experience
High school diploma required. Associate's or Bachelor's degree in related area preferred. A minimum of two years experience in a criminal justice system or similar legal setting. Must be skilled in the use of MS Word and MS Excel. Must be able to learn defenderData, the case management system, and Onbase. Previous experience at the Legal Assistant I level preferred, but not required.
Additional Requirements and Information
Required Knowledge and Skills:
- Good working knowledge of court administrative procedures and practices.
- Good working knowledge of legal terminology, documents, style and procedures.
- Fast and accurate keyboarding skills.
- Good working knowledge of document imaging protocols and practices.
- Working knowledge of privacy requirements related to court records.
- Computer literacy including a good working knowledge of word processing, spreadsheet and database management applications.
- Good verbal and written communications skills.
- Excellent interpersonal and human relations skills.
- Excellent time management skills and organizational skills.
- Ability to effectively prioritize and meet deadlines.
- Ability to interact positively and professionally with judges, attorneys, prosecutors, law enforcement officers, employees, people who have been charged with a crime(s), other parties to litigation and members of the general public with widely divergent socio-economic and cultural backgrounds and varying levels of communication skills.
- English/Spanish bilingual communication ability is preferred.
Must be able to perform essential job functions with or without reasonable accommodations, including, but not limited to, visual and/or audiological appliances and devices to increase mobility.
Working Conditions:
Work is performed in a normal office environment.
Disclaimer: This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice.
This position is benefited and is subject to the Group T manual.
Ottawa County offers a wide range of benefits to support you in your career. View the Benefits Summary for more information.
The current Group T manual can be viewed here. The Ottawa County Universal Wage Scale can be found here.
**Part-time benefitted positions will recieve prorated benefits.
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