Legal Assistant - Litigation

We are a mid-size, well-established law firm, seeking an experienced legal assistant looking to put down roots in a friendly, team-oriented environment.

Since 1963, our firm has remained steadfast and proud of our history of providing excellent counsel to serve the legal needs of our community. Representative of the diversity of Hawaiʻi, we are a fusion of cultures and backgrounds and offer multidisciplinary resources for our clients. Our founders left the office each day proud of what they accomplished, and we continue to follow their example to carry forward their legacy and the true spirit of aloha.

Qualifications:

• 2 years of experience in the legal field with advanced knowledge of applicable terminology, documents, administration and workflows, as well as court filings, rules and procedures.
• Thorough knowledge of and familiarity with litigation processes and procedures.
• Experience with legal systems such as JEFS and PACER.
• Exceptional documentation, data entry, and proofreading skills with strength in accuracy, attention to detail, and thoroughness.
• Ability to maintain strict confidentiality.
• Proven proficiency in multi-tasking, prioritizing, and organizational skills in both independent and collaborative environments.
• Working knowledge of MS 365 products (Word, Excel, Outlook, Teams) and Windows 10/11 operating system.
• Ability to adhere to established protocols and procedures, receive constructive feedback and direction, and comply with established directives.
• Excellent verbal communication skills, including professional and polite phone etiquette.
• Punctuality with a strong attendance record.
• Capacity to support several attorneys within a diverse and supportive team.
• Manages attorney calendars in an expedited and precise manner, including scheduling and monitoring of appointments, meetings, hearings, mediations, depositions, court dates, and all pertinent deadlines.
• Prepares and coordinates legal documents and correspondence through processes including proofreading, assembling, finalizing, mailing, docketing, and filing in digital and/or hard copy formats according to the firm policies and legal requirements.
• Provides clear and professional communication with clients, partners, and fellow team members in person, via phone, email, and/or written methods.
• Assists in managing attorney timesheets, billings, and expenses, ensuring timely and accurate completion while supporting the final review process.
• General administrative responsibilities including, but not limited to, scanning, copying, sorting, and shredding.
• Additional duties as assigned.

Preferred Qualifications:

• Working knowledge of Prolaw
• Notary credentials
• Ability to type a minimum of 50-60 words per minute (wpm)

Work Schedule:

This is a full-time, non-exempt position adhering to a Monday through Friday work schedule. All work will be performed in a secure, climate-controlled office setting. Additional hours may be requested dependent on attorney and/or firm needs.

What do we offer?

Our benefits package includes medical, dental, vision coverage, 401(k), flexible spending plans, volunteer hours, birthday time off, holidays, vacation, and sick leave. Please note, this position does not provide parking.

No recruiters please

Pay: From $48,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Flexible spending account
• Health insurance
• Paid time off
• Vision insurance

Application Question(s):

• Do you currently live on the island of Oahu?
• Do you have at least 2 years of legal experience or litigation experience?
• Are you proficient in Microsoft Office programs, specifically Word and Outlook?

Work Location: In person