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Legal Assistant: Litigation Floater

Legal Assistant - Litigation Floater
Minneapolis, MN

Winthrop & Weinstine is seeking a knowledgeable and driven Legal Assistant to work in our Litigation Department – someone with strong attention to detail who can prioritize the workload for busy attorneys. The ability to work in a fast-paced environment as part of a close-knit team provides a challenging opportunity and an enjoyable workplace. The responsibilities for this position will include, but are not limited to:

ESSENTIAL JOB FUNCTIONS (Including, but not limited to):

Operate digital transcription application in the preparation of correspondence, memoranda and court pleadings.
Serve and file, including electronically, litigation documents with state and federal courts.
Provide administrative support such as arranging meetings, answering routine correspondence (email maintenance, answering phones, etc.), processing expense reports and making travel arrangements.
Review, organize, sort and distribute daily mail on numerous client matters.
Assist and review daily shareholder timekeeper time entry, if appropriate.
Review and finalize client billings, if appropriate.
Maintain electronic and paper client filing and stay current on file openings.
Provide quality, responsive customer service to clients and co-workers.
Provide docketing/calendaring support.
Process new file openings and prepare engagement letters.
Complete other projects and assignments as assigned.

COMPETENCIES (KNOWLEDGE, SKILLS AND ABILITIES) REQUIRED:

Prepare correspondence, documents, and agreements, including document comparisons and conversions, manipulation of pdf documents, editing and scanning.
Electronically file litigation pleadings and other documents with state, federal and appellate courts, both locally and nationally.
Handle docketing of court scheduling orders, briefing schedules and other court mandated conferences, dates, and other litigation requirements.
Maintain electronic client files, including electronic pleadings and indices, as well as original pleadings and client documents.
Review, edit and finalize attorney and paralegal time entries and manage client invoices.
Provide general legal administrative support, including calendar management, scheduling and arranging attorney and client meetings, conferences and depositions, responding to and handling routine correspondence and making reservations/appointments.
Provide quality, responsive customer service to clients, attorneys, and co-workers.
Dependable, accountable, and consistently demonstrating a strong work ethic with a professional demeanor in all interactions.
Strong interpersonal relationships and ability to interact with all levels of the organization.
Ability to work well under pressure with deadlines – possess a sense of urgency.
Ability to work in a fast-paced environment with a variety of personalities and work styles.
Ability to be flexible in schedule and adaptable to constant change.
Ability to effectively handle multiple tasks and frequent interruptions.
Job duties may require time over 37.50 hours per week.

QUALIFICATIONS, REQUIRED:

Professional demeanor, strong work ethic including dependability and accountability.
Excellent computer and communication skills, written and verbal.
Excellent grammar, proofreading skills, and a keen eye for detail, ensuring high levels of accuracy in all written communications and document preparation.
Ability to organize, prioritize, and manage multiple tasks effectively, ensuring completion of assignments despite frequent interruptions and changes in schedule.
Ability to work within a team environment and work well under pressure, especially with court deadlines.
Advanced proficiency in Microsoft suite and familiarity with electronic documentation

QUALIFICATIONS, PREFERRED:

At least two years of business litigation legal administrative assistant experience in a law firm strongly preferred.
Experience in a legal office.
Experience in providing administrative support functions.
Experience with the following software: iManage, InTapp.

WORKING CONDITIONS:

Requires use of office equipment, such as computers, phones, and copiers.
Requires sitting and computer-related activities for extended periods of time.
Requires occasional lifting up to and exceeding 20 pounds.

SALARY & BENEFITS
Winthrop is committed to fair and equitable compensation practices. The salary range for this role and the specific offer will be determined based on a candidate’s relevant knowledge, and alignment with the responsibilities of the position, as follows:

Candidates who are newer to this type of role or building foundational expertise can expect an offer in the $48,000–$66,000 range.
Candidates with growing proficiency and a solid track record in similar roles may be considered in the $56,000–$75,000 range.
Those with advanced, specialized knowledge or a history of leading complex work in this area may fall within the $67,500–$80,000 range.
Candidates with extensive, strategic-level experience or who bring deep subject matter expertise may be paid up to $91,000.

Posted salary ranges are made in good faith. Winthrop & Weinstine reserves the right to adjust ranges depending on the experience/qualifications of the selected candidate as well as internal and external equity.

Winthrop & Weinstine offers a comprehensive benefits package for all regular full time employees including health insurance, paid parental leave, 401(k), disability, life insurance, paid time off, and voluntary benefits.

Equal Opportunity Employer
Winthrop & Weinstine is an equal opportunity employer. We do not discriminate on the basis of race, color, creed, religion, sex, national origin, physical or mental disability, age, veteran status, pregnancy, sexual orientation, genetic information, gender identity, or any other basis protected by state or federal law or local ordinance.

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