Legal Assistant Supervisor

Job Title: Legal Assistant Supervisor

Location: Chicago, IL & Crown Point, IN

Company: Mid-size Law firm

Position Overview

Johnson & Bell is seeking an experienced Legal Assistant Supervisor to oversee legal assistants across our Chicago and Indiana offices. This role combines hands-on legal assistant responsibilities with leadership and supervision of a team of approximately forty (40) assistants in a fast-paced litigation environment. The Legal Assistant Supervisor will primarily work from the Chicago office during the week and will travel to the Indiana office at least two days per month or based on business needs.

Key Responsibilities

· Assign legal assistants to attorneys and adjust workloads based on firm and attorney needs

· Supervise daily operations of legal assistants and ensure compliance with firm policies and procedures

· Manage scheduling, including regular hours, overtime, PTO, and time off requests

· Monitor staffing levels, address absences, and reassign coverage as needed

· Support recruiting, interviewing, hiring, onboarding, and training of legal assistants

· Conduct performance monitoring, evaluations, and ongoing feedback

· Assist with employee relations matters and workplace issues resolutions

· Provide guidance, resources, and support to legal assistants as needed

· Collaborate with other departments to support litigation and attorney needs

· Serve as a legal assistant to an assigned attorney, including:

drafting documents such as pleadings, discovery, correspondence, and case

summaries

Filing court documents and managing e-filing processes

Scheduling depositions, hearings, motions, meetings, and other case-related events

Maintaining and organizing electronic case files

Skills & Competencies

· Strong proficiency in typing, dictation, transcription, and document preparation

· Advanced skills in Microsoft word and document formatting (letters, pleadings, discovery, summaries)

· Experience with document management systems and Outlook calendaring

· Excellent organizational skills with strong attention to detail

· Strong written and verbal communication skills

· Ability to manage multiple priorities in a fast-paced environment

Qualifications

· Bachelor's degree

· At least 5 years of experience as a Legal Assistant or Legal Secretary in a litigation law firm

· Prior supervisory or team lead experience preferred

· Demonstrate Knowledge of Illinois state and federal court filing procedures

· Strong leadership, interpersonal, and conflict-resolution skills

· Proven ability to manage workflows, prioritize tasks, and meet deadlines in a fast-paced environment

Salary Range

$85,000 to $98,000, depending upon experience and qualifications.

Pay: $85,000.00 - $98,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Disability insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid sick time
• Paid time off
• Vision insurance

Work Location: In person