Legal Assistant Trainee

Overview/Description: The Legal Administrative Assistant (LAA) Level 1 is an entry-level role administrative support role, providing support to both paralegals and attorneys. The LAA Level 1 completes a variety of clerical and administrative support tasks such as providing receptionist coverage, maintaining legal files, preparing and filing legal documents, composing and proofreading correspondence, and entering information in databases.

Primary Responsibilities:

• Provides general administrative/ secretarial support for the firm.
• Client interaction: Provides rotating coverage at the receptionist desk. Professionally greets and interacts with visitors, staff, and attorneys. Answers incoming phone calls and facilitates the handling of information requests in a professional and prompt manner.
• Document production and maintenance: Accurately drafts correspondence per the supervisor and/or attorney direction, including but not limited to proofreading, sending, and saving correspondence to the firm’s file storage system. Works from dictation, rough drafts or notes provided by others, and may handle preliminary research of information needed for completing correspondence.
• File management: Organizes, tracks, and maintains documents in client files, including closing and storing files following the resolution of cases according to firm policies.
• Time Entry: Accurately enters billable time by the required deadline.
• Database support: May maintain internal databases.
• Other duties as assigned.

Key Knowledge, Skills & Abilities:

• High School Diploma, or equivalent.
• A minimum of 2 years of experience providing administrative or secretarial support in a fast-paced environment. Applicants may substitute higher education for some of this required experience.
• Microsoft Office proficiency, including Word, Excel, and Outlook.
• Excellent oral and written communication skills.
• The ability to communicate effectively and professionally with internal and external clients on all levels.
• Excellent typing, grammatical and proofreading skills, and attention to detail.
• The ability to work at computer, sit, stand, and occasionally lift up to 25 pounds. Reasonable accommodations may be available to applicants with disabilities, to inquire please reach out to Human Resources.