Legal Assistant/Paralegal/Office Manager

About us

Barton Law, PLLC is a highly respected, specialized litigation firm dedicated to delivering exceptional advocacy in criminal defense, civil rights, and personal injury matters. We are seeking a passionate and driven Legal Assistant to join our growing team, working closely with our senior attorney and directly representing clients in a range of high-impact cases. (www.BartonLawPLLC.com)

This position offers a unique opportunity to handle meaningful work—particularly supporting clients in specialty courts, including indigent defense matters—while building additional skills. The right candidate will play an integral role in our in-office case preparation.

The ideal candidate is proficient with Mac computers, cloud based products, social media apps, etc. to name a few. The ideal candidate is also extremely detail-oriented (No spelling or grammatical errors on documents, following up with client calls, multi-tasking, etc.)

The position entails a lot, however, you will learn a lot.

Truly, it will begin as part time (Mon-Fri 8:30-1:30pm), however, the goal is to grow to full time within a few weeks/months.

Essential Duties and Responsibilities

• Manage fast-paced schedules for the Attorneys
• Receives clients and office visitors.
• Screens calls, takes messages and informs attorneys of urgent messages.
• Operates personal laptop to produce legal documents such as pleadings, briefs, opinions, complaints, orders, contracts, and subpoenas based upon verbal or written instructions, shorthand notes, rough drafts, or other materials.
• Composes routine letters and memoranda and prepares reports based upon verbal or written instruction and guidelines.
• Proofreads and corrects prepared materials for proper grammar, spelling, punctuation, format, syntax, and content.
• Inputs, retrieve, and/or updates information using a Client Management Software.
• Distributes, files, and serves documents in accordance with the court, administrative, City, Departmental and other governmental agencies procedures; and e-files documents in all courts.
• Maintains, organizes and updates attorneys' calendar and file management.
• Schedules court appearances, assembles documents and exhibits, keeps a check on pending cases to avoid default in filing pleadings, and maintains court dockets and diaries.
• Assists attorneys in organizing and responding to multiple priorities.
• Accepts service of a variety of legal documents, including, but not limited to motions, briefs, and notarizes documents.
• Ensures all billable hours are accurately recorded.
• Schedules and arranges depositions and other requested meetings, conferences and hearings.
• Prepares vouchers for payment of authorized expenses.
• Performs other duties as assigned

MINIMUM QUALIFICATIONS

• High School diploma or GED and completion of a Legal Secretarial Training Program or other closely related training programs.
• Six months of clerical experience, preferably in a legal office.

-OR-

• One year of progressive clerical experience in a legal office environment.

SKILL IN:

• Use of personal computers, common office word processing, database, and spreadsheet software.
• Accurate transcription of recorded dictation at a moderate speed.
• Performing basic arithmetic calculations.
• Preparing statistical reports.
• Information management.
• Use of technology as a tool to provide support to attorneys.
• Interpreting instructions and guidelines in order to make decisions and take necessary action(s).
• **Please do not apply if you do not have an Instagram account, not proficient with social media, etc: You will help run the company's social media as well.

ABILITY TO:

• Compose routine legal documents, letters, reports and summaries of complex material.
• Proofread and edit routine correspondence and legal documents for proper grammar, spelling and punctuation usage.
• Interpret and follow complex instructions and guidelines.
• Determine work priorities.
• Use business English with proficiency.
• Organize documents and files and handle changing priorities.
• Communicate effectively; use diplomacy and discretion in giving out information.
• Follow instructions.
• Maintain composure during stressful situations occurring as a result of workloads and/or deadlines.
• Effectively manage time.
• Make social media posts: understanding the trends etc.

Candidates considered for placement in this classification may be subject to a Criminal Background Investigation based on the duties of the position.

Job Type: Part-time

Pay: $15.00 - $20.00 per hour

Benefits:

• Employee discount
• Free parking
• Professional development assistance
• Travel reimbursement

Application Question(s):

• Do you have reliable transportation to Southfield, MI office?

Work Location: In person