Legal Billing Coordinator

About Us

Blank Rome is an Am Law 100 firm with 16 offices and 800 attorneys who provide comprehensive legal and advocacy services to clients operating in the United States and around the world. Our professionals have built a reputation for their leading knowledge and experience across a spectrum of industries and are recognized for their commitment to pro bono work in their communities. Since our inception in 1946, Blank Rome’s culture has been dedicated to providing top-level service to all of our clients and has been rooted in the strength of our diversity and inclusion initiatives. Our commitment to our core values and dedication to providing a supportive and inclusive work environment, allows the firm to attract and retain the brightest in the industry.

Job Overview

The Billing Coordinator supports the Finance team with the processing, mailing, emailing or e-billing of invoices for assigned attorneys and providing administrative support to attorneys and staff.

This role has a remote working arrangement. Potential candidates must reside within one of the 10 states in which we have a physical office. In this role, you will report to the Billing Manager.

Essential Functions

• Edit time and cost entries, including transfers, combining, splitting entries and ensure invoices are completed in a timely manner.
• Forward invoices to clients through mail, email or the e-billing process.
• Routinely troubleshoot problems including interacting with attorneys and proactively addressing unbilled time and costs in addition to accounts receivable issues.
• Submit electronically billed invoices to various vendors, which includes follow-up on invoice status, address appeals, short pays, rejections, budgets, etc.
• Research and reconcile cash application issues when necessary and works closely with the Cash Receipts and Collection Team.
• Work closely with the Client Matter Maintenance and the Pricing Team for matters that require rate changes, discounts, address changes or any special arrangements.
• Provide administrative support to attorneys, clients, professional assistants, etc.
• Perform other responsibilities as assigned.
• Work additional hours as needed to fulfill job requirements.

The above essential functions represent the general nature and level of responsibilities for this position and is not intended to be an all-inclusive list. The firm may modify and amend any job description at any time in its sole discretion.

Skills/Qualifications

• 3+ years of experience in billing.
• Associates degree preferred.
• Experience in a legal environment or professional services required.
• Familiarity with various e-billing vendors, such as Serengeti, T360, CounselLink, Collaborati, Passport, Corridor, Lawtrac, etc. a plus.
• Strong communication skills (verbal and written) with the ability to develop positive working relationships (in-person and virtually).
• Meticulous attention to detail and accuracy.
• Committed to meeting deadlines as assigned.
• Ability to manage multiple tasks with effective organizational skills.
• Proven problem solving, critical thinking, and decision-making skills.
• Strong client service focus and willingness to accept new challenges and responsibilities.
• Unquestioned integrity and professionalism.
• Proficient in Microsoft Suite (Word, Excel, Outlook, Teams).
• Proficient in web-based conference call/web-sharing applications.

General Expectations

• Promote positive work habits, including effective and timely communication, teamwork, and demonstrating respect for colleagues.
• Contribute to providing the highest quality of service to internal and external clients.
• Take appropriate initiative and ownership of job responsibilities while ensuring the assignments/job duties are performed successfully and on time.
• Understand and abide by firm policies and embrace firm values.
• Ability to maintain regular attendance and work regularly scheduled hours.
• Ability to sit for long periods of time, type, and handle light lifting (files, copy paper, etc.) in a professional office environment.
• Comply with safe work practices including compliance with the firm’s COVID-19 policies and safety measures.

Compensation

The salary range for this role is $70,000 - $85,000. Actual salaries will depend on a candidate's geographic location, relevant experience, and skillset. The salary range listed is just one component of Blank Rome’s total compensation package for employees. Other monetary rewards include annual discretionary bonuses based on performance and profit-sharing contributions based on eligibility and firm profitability.

In addition, Blank Rome provides a comprehensive suite of benefits to promote health and financial security, including medical, dental, and vision insurance as well as life, accident, and disability insurance plans. The firm also provides the opportunity to participate in 401(k) retirement benefits, commuter benefits, and well-being programs.

EEO Statement

Blank Rome is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race, color, religion, sexual orientation, gender, gender identity or expression, national origin, citizenship status, age, disability, genetic information, or any other status protected by law.

Our core values of respect for the individual, the community, and the law are clearly demonstrated in our ability to recruit and develop a diverse group of exceptionally talented attorneys and professional staff who enable us to best serve our clients and our communities.

Pay: $70,000.00 - $85,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: Remote