Legal Department Assistant

SUMMARY

This position supports the Chief Legal Officer, Legal Department staff, Risk Management staff, other agency personnel and outside professionals as needed, by performing clerical work involved in preparing and processing invoices, charts and lists which require a specialized knowledge of risk management terminology, processes and procedures. As needed, position assists with related work.

ESSENTIAL DUTIES AND RESPONSIBILITIES
The below statements are intended to describe the general nature and scope of work being performed by this position. This is not a complete listing of all responsibilities, duties and/or skills required. Other duties may be assigned.

• Supports, in position’s capacity, all Authority operating departments.
• Reviews Legal Department and Risk Management Division documents for correct form and timeliness, annotating files and status records to reflect receipt of such documents and due date for response or other actions, as needed.
• Updates calendars and tickler systems, coordinating scheduled events of Legal Department and Risk Management personnel with other agency staff, and outside professionals. others with the clerk of the court.
• Reminds attorneys and/or other staff members of court appearances and deadlines for submitting actions or documents.
• Sets up appointments as needed.
• Establishes, maintains, and closes out case files, annotating indices and status records, compiling workload and status reports, and locating and abstracting data from files and records.
• Prepares list of scheduled hearings.
• Prepares and mails needed information and documents.
• Types correspondence and various forms.
• Composes letters.
• Assists the Chief Legal Officer in the development of collective bargaining agreement terms and proposals and types, edits and reviews recommendations on the viability of proposals. Types, edits and reviews final terms prior to ratification and sign off.
• Supports all Legal department activities and serves as back-up for other department staff as needed.
• Performs other related duties as assigned.

QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience
High school diploma or equivalent, and at least two (2) years of experience in the preparation and processing of legal documents such as subpoenas, writs, notices of motion, warrants, court orders, consent agreements, foreclosures, affidavits, etc. Successful completion of a clerical training program with a minimum of 700 classroom training hours or 30 semester hour credits in secretarial science from an accredited college or university may be substituted for one (1) year of the experience indicated above. Course work must include typing skills, methods, and procedures; other courses may include, but not be limited to, office procedures, word processing, and business English.