Legal Executive Assistant

Position Overview:

We are seeking an experienced and highly professional Legal Executive Assistant to support a team of attorneys in our Fort Lauderdale office. This is an in-office position that requires regular daily presence to support operational needs, team collaboration, training initiatives, and relationship-building efforts.

The ideal candidate will provide high-level legal and administrative support, manage complex calendars and communications, and play a critical role in ensuring the attorneys' day-to-day responsibilities are handled efficiently and professionally. This is a fast-paced role suited for a proactive and organized individual with extensive experience in a legal or law firm setting.

Key Responsibilities:

• Manage and maintain busy attorney calendars, coordinate appointments, meetings, and deadlines
• Handle daily email and telephone communications; screen and route messages appropriately
• Prepare and organize complex domestic and international travel arrangements
• Maintain and update client files, contact lists, and case-related materials
• Draft, format, transcribe, and proofread correspondence, legal documents, and reports
• Conserve attorneys' time by reading, researching, and routing correspondence appropriately
• Monitor and respond to incoming communications, both internal and external
• Process expense reports, reimbursements, and credit card reconciliations; manage heavy expenditure reporting
• Handle time entry, billing, and collections processes for assigned attorneys
• Coordinate with clients, courts, and opposing counsel to support case management and client relations
• Assist with client engagement, conflicts checks, and intake processes
• Support business development initiatives, including preparation of pitches and marketing materials
• Flexibility to work overtime or outside normal business hours as needed

Required Qualifications:

• 10–15 years of experience as a legal administrative or executive assistant in a mid- to large-sized law firm
• Bachelor’s degree or equivalent experience preferred
• Strong document management, proofreading, and formatting skills
• Proven ability to handle confidential and sensitive information with discretion
• High level of professionalism and excellent judgment in client interactions

Skills & Competencies:

• Exceptionally organized, detail-oriented, and capable of handling multiple high-priority tasks
• Self-starter with strong initiative, critical thinking, and follow-through
• Effective team player who also thrives working independently
• Excellent written and verbal communication skills
• Ability to meet tight deadlines and work under pressure in a high-performance environment
• Strong proficiency in Microsoft Office (Word, Outlook, Excel, PowerPoint) and legal billing software
• Comfortable responding and managing priorities outside of normal business hours when necessary

Job Type: Full-time

Pay: $85,000.00 - $100,000.00 per year

Work Location: In person