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Legal Executive Assistant
Benefits:
- 401(k)
- Bonus based on performance
- Flexible schedule
- Paid time off
Kim IP Law Group is seeking a highly organized, detail-oriented Legal Assistant / Executive Assistant to support the Managing Partner. This is a dual-role position requiring strong administrative, legal support, and coordination skills. The ideal candidate thrives in a fast-paced environment, exercises sound judgment, and can manage both executive-level priorities and legal workflow with discretion and efficiency.
Key Responsibilities
Executive Assistant Duties:
- Manage the Managing Partner’s calendar, scheduling, and meeting coordination
- Serve as a primary point of contact for internal and external communications
- Coordinate client meetings and activities
- Prepare correspondence, reports, and presentations
- Handle confidential information with professionalism and discretion
- Assist with inbox management and follow-ups on key action items
Legal Assistant:
- Assist with preparation, filing, and management of legal documents (primarily IP-related matters)
- Maintain case files, docketing deadlines, and document organization
- Support patent/trademark prosecution processes and practice
- Coordinate with clients, USPTO, and foreign associates
- Assist with billing support, time entry, and matter tracking
Qualifications
- 2+ years of experience as a legal assistant, executive assistant, or similar role
- Prior experience in an intellectual property law firm strongly preferred
- Paralegal experience or certificate is a plus
- Exceptional organizational and time-management skills
- Strong written and verbal communication abilities
- High level of professionalism and discretion
- Proficiency in Microsoft Office (Word, Outlook, Excel, PowerPoint); familiarity with legal software/docketing systems is a plus
- Proficiency/aptitude with computer software tools is a must.
- Ability to multitask, prioritize, and adapt in a dynamic work environment
This is a unique opportunity to join an established and growing law practice based in New Jersey. The position is a full-time position based in our NJ office. Hybrid or remote options are not available.
Qualified candidates are encouraged to submit their resume with cover letter in confidence for immediate consideration.
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