Legal Executive Assistant

At Fried Frank, we're a community of 800 lawyers and 500 business services professionals across New York, Washington, DC, London, Frankfurt, and Brussels. We advise leading corporations, investment funds, and financial institutions on high-stakes M&A, securities, regulatory matters, real estate, and litigation. Our culture is grounded in our core values — excellence, integrity and collaboration — and is designed to foster continuous learning, meaningful mentorship, and lasting professional growth. We are firmly committed to pro bono service and social justice, building on a proud legacy in civil rights. Our inclusive talent strategy is a core part of our broader talent management efforts and we remain steadfast in fostering a workplace where everyone has the opportunity to grow, thrive, and become their best professional and personal selves. Our business services professionals are integral to the firm's success, driving innovation, operational excellence and exceptional client service across all areas of the firm. We offer competitive compensation and a comprehensive benefits package, including comprehensive medical coverage, retirement plans and health and wellness initiatives designed to support your personal and professional wellbeing. We welcome passionate, driven individuals to join us, and be part of a team where you'll be supported, inspired and empowered to build an exceptional career.

Position Summary:

Provides dedicated administrative support to the FFHSJ Corporate & Tax Practice Group Center (PGC) attorneys on a designated schedule. Collaborates with other Legal Executive Assistants (LEAs) and Business Services staff to ensure all attorneys in the PGC/cluster are properly supported.

Job Relationships:

Reports to the Manager of Legal Executive Assistant and Paralegal Services. On a day-to-day basis, works under the direction of the attorneys assigned to the Corporate & Tax PGC. Coordinates overflow support for the attorneys with the Document Processing Center (DPC), and interfaces with other Fried Frank employees at all levels of administration.

Duties & Responsibilities:

• Calendar management for attorneys in PGC (e.g. meetings, appointments, filing deadlines and client-related activities.)
• Client billing in accordance with Firm policies and procedures (i.e. prepare billing correspondence, edit bills and computations as directed by the billing partner). Enter attorney time using InTapp.
• Screen telephone calls; record accurate and detailed telephone messages.
• Coordinate travel arrangements (e.g. ground, rail and air) for attorneys and prepare related itineraries.
• Submit expenses through Emburse (e.g., travel expense reports and disbursement requests).
• Prepare conflict checks and prepare New Matter forms, Engagement Letters, etc.
• Document processing (e.g., revisions and comparisons) of legal documents and general correspondence. Utilizing document management software such as iManage.
• May compose and draft routine cover letters and documents for attorney review.
• Proofread documents for formatting, spelling and grammar; make document revisions and comparisons.
• Coordinate package deliveries with the Mail Room (e.g. messenger service, USPS, FedEx, etc.)
• Coordinate lengthy and complex document preparation with the Document Processing Center.
• Coordinate duplicating, printing and/or PDFing of documents with the Duplicating department.
• Greet and direct clients and visitors.
• Monitor and manage Bar/CLE credits and dues.
• Monitor, review and route incoming mail; deliver mail to attorneys' offices and alert them about urgent matters.
• Schedule in-person conference room meetings and arrange refreshments, meals, audio/visual equipment, etc.
• Schedule virtual meetings via Microsoft Teams and other remote software.
• Request visitor clearance with Lobby Security.
• Enter activities and maintain and update contact names and addresses in InterAction/Outlook; maintain players and distribution lists.
• Coordinate file management with the Records Department by handling removal and storage of both physical and electronic client files as directed by attorneys and legal assistants.
• Occasional personal work.

Qualifications:

• Education: High school diploma required; college or business school preferred.
• Experience: At least 4 years of experience in a similar position in a legal or corporate environment is required.

Skills and Abilities:

• Proven people management skills.
• Displays a high degree of integrity.
• Excellent customer service skills; team player.
• Effective impartial management style with strong verbal and written communication skills.
• Must be resourceful, organized, and proactive in a fast-paced environment.
• Excellent attention to detail.
• Excellent judgment and effective decision-making skills.
• Ability to work independently with tight deadlines.
• Ability to maintain the highest level of confidentiality.
• Calm and effective under pressure.
• Knowledge of relevant firm computer software programs (e.g., Microsoft Office applications, Emburse, Intapp, Microsoft Teams, Zoom, LoopUp, InterAction, 3E, Litera Compare, Tungsten Power PDF), with the ability to learn new software and operating systems.