Legal Office Assistant

Job description

National plaintiffs’ medical malpractice firm is seeking a motivated, organized, and dependable Legal Office Assistant to join our Chicago office. This role combines reception, client intake, and office assistant responsibilities as noted below:

Reception:

• Answer incoming phone calls with professionalism and care, direct calls and communicate efficiently between callers and staff
• Warmly greet clients/visitors, maintain conference room space, and assist with whatever is needed for meetings
• Directing the flow of mail, faxes, and deliveries to reach the intended recipients
• Maintain visitor requests with building management

Intake:

• Handle detailed medical malpractice and birth injury intakes for new client
• Prepare and send out new client paperwork
• Data entry into case management systems/spreadsheets

Office Assistant:

• Photocopying, indexing, and organizing documents quickly and efficiently
• Perform any necessary clerical duties for attorneys and support administrative functions across office

Ideal candidate must have exceptional phone etiquette and customer service skills, be very detailed and organized, have excellent written communication skills, be a team player, and possess intermediate computer knowledge and skills (including using Adobe PDF and Microsoft Word, Excel and Outlook).

Schedule will be Monday-Friday, 9:00 am-5:00 pm in the office with one remote-day offered once fully trained.

Pay: $40,000.00 - $45,000.00 per year

Disclaimers:

This job description is not designed to cover or contain a comprehensive list of activities, duties, or responsibilities that are required of the employee. They may change as necessitated by business demands with or without notice.

We are an Equal Opportunity Employer and celebrate diversity at all levels of our organization. We are committed to creating a diverse and inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to any protected characteristic.

Job Type: Full-time

Pay: $40,000.00 - $45,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Free parking
• Health insurance
• Life insurance
• Paid sick time
• Paid time off
• Vision insurance

Work Location: In person