Secretary (Maternity Cover)

Reporting line: Team Leader

Requirements:

• 5+ years of secretarial experience with a professional services company

• Familiarity with legal documents and terminology

• Excellent knowledge of MS Office programs (Word, PowerPoint, Excel, and Outlook)

• Experience with legal technology (document management systems, transcription software, dictaphone, etc)

• Superior written and oral communication skills in English

• Ability to work with a team of lawyers and other colleagues

• Outstanding time-management and accurate typing skills

• Capability to effectively prioritize and meet deadlines

• Strong interpersonal skills with an ability to build relationships with senior executives

• Good problem-solving and decision-making skills

• Exceptional organizational skills

• Demonstrate a courteous and professional demeanor

Duties & Responsibilities:

• Provide administrative support to one or more lawyers

• Produce information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and where needed, graphics

• Assist associates with processing, amending, and proofreading legal documents and in some cases, courtroom procedures

• Participate in the billing process by preparing invoices, reimbursable expenses and tracking client payments and billing queries with finance

• Maintains lawyer’s calendars by planning and scheduling conferences, teleconferences, meetings, and making travel arrangements

• File, organize, scan, copy and fax legal documents promptly

• Screen, direct, and prioritize incoming calls and emails to lawyers

• Adhere to the Firm’s policies and procedures

Relationships:

• Lawyers

• Team Leader

• Business Support Teams

• Secretaries

Diversity, Equity & Inclusion :

• Essential to our success as a regional law firm is our ability to attract and retain the best talent from a diverse range of backgrounds. We are committed to a work environment where everyone can reach their potential and we have an inclusive culture which respects individual differences.

• We undertake and support a number of internal and external initiatives aimed at increasing diversity within the profession and we encourage all our partners and staff to get involved.

• Al Tamimi & Company is committed to providing equal opportunities for all. We welcome applications from candidates with disabilities and support those in the workplace who have a disability.