Legal Office Manager

Overview
Join our dynamic legal team as a Legal Office Manager, where your leadership and organizational skills will drive the efficiency and effectiveness of our legal operations. In this vital role, you will oversee daily office functions, coordinate administrative activities, and ensure seamless communications with clients. Your proactive approach will support our legal professionals in delivering exceptional service while maintaining a well-organized, compliant, and welcoming office environment. If you thrive in fast-paced settings and excel at multitasking, this opportunity is perfect for you to make a meaningful impact in a vibrant, well-respected, legal organization.

Duties

• Interviewing potential clients for compatibility with the firm and assigning attorney to lead new client engagement.
• Manage client onboarding processes and CRM database.
• Manage daily office operations, including scheduling meetings, maintaining calendars, and coordinating appointments for legal staff.
• Oversee vendor relationships, including managing contracts, negotiating terms, and ensuring timely delivery of office supplies and services.
• Handle bookkeeping and basic accounting tasks using QuickBooks to process invoices, manage client payments, and manage accounts receivable.
• Maintain meticulous filing systems—both physical and digital—ensuring confidentiality and easy retrieval of legal documents.
• Oversee human resources functions such as onboarding new employees
• Manage front desk operations with excellent phone etiquette using multi-line phone systems to greet visitors professionally and direct calls efficiently.

Experience

• Proven experience in an office or administrative setting, preferably within a legal environment.
• Demonstrated expertise in office management tools such as QuickBooks, Microsoft 365, CRM software, calendar management software, and multi-line phone systems.
• Strong background in vendor management, supply management, facilities management and bookkeeping.
• Excellent organizational skills with keen attention to detail in filing systems and document management.
• Exceptional communication skills—both verbal and written—with a professional demeanor suited for front desk responsibilities and engaging with potential clients via email and telephone.
• Prior clerical or administrative experience in a fast-paced office environment that requires multitasking under pressure.
• Embark on a rewarding career where your leadership fuels the success of our legal operations! We are committed to fostering an inclusive workplace that values innovation, teamwork, and continuous growth—empowering you to thrive professionally while making a tangible difference every day.

Pay: $50,000.00 - $70,000.00 per year

Benefits:

• 401(k)
• Health insurance
• Paid time off

Work Location: In person