Legal Operations Coordinator

Key Accountabilities
Litigation Expense Oversight

• Monitor and reconcile department invoices related to litigation expenses, ensuring

accuracy, timeliness, and compliance with established financial procedures.

• Collaborate with Accounting and Operations teams to track, report, and resolve

discrepancies in expense management.
Team Resource Management

• Organize and maintain shared team resources, including centralized documents, to ensure

consistent accessibility and version control.

• Oversee team access to shared drives, folders, and legal management systems, ensuring

proper permissions and secure, organized storage of all departmental resources.

• Manage and troubleshoot team technology issues, including ticketing systems and

software access, escalating as needed.

• Identify opportunities to streamline team workflows and implement creative solutions to

improve efficiency and productivity.

• Develop, update, and distribute best practice guides, workflow tools, and process

documentation.
Attorney Onboarding, Allocation, and Calendaring

• Manage attorney onboarding, including establishing lawsuit templates, e-filing accounts,

and system access to ensure attorneys are prepared for litigation activities.

• Assist the Litigation Management team with attorney lawsuit allocations, including transfer

of cases, ensuring workloads are distributed fairly and efficiently across available staff.

• Activate and deactivate attorney schedules for planned time off, ensuring adequate

coverage and minimal disruption.
Legal Operations Coordinator – Job Description

• Set up new attorney calendars during onboarding, ensuring all schedules are accurate and

up to date.

• Review and update hearing calendars weekly to ensure all hearings are properly scheduled

and accounted for.
Legal Administrative Coordinator Support

• Ensure new coordinators have proper access to calendars and provide support to integrate

them into scheduling processes.

• Assist the Legal Operations Supervisor with onboarding and training new Legal

Administrative Coordinators.
Communication & Collaboration

• Serve as a liaison between legal, operations, and client support teams to ensure seamless

coordination and timely communication.

• Provide ongoing support to the team, troubleshooting process-related issues, and

escalating in L10 meetings as needed.
Miscellaneous

• Attend company meetings and contribute to cross-departmental initiatives.
• Perform other duties as assigned to support the success of the Legal Operations team.

Job Requirements

• Minimum of 1–2 years of experience in legal operations, legal administration, or a similar

role within a litigation or high-volume law firm environment.

• Knowledge of litigation procedures, attorney onboarding practices, and court filing

protocols, with demonstrated ability to manage sensitive and time-sensitive matters.

• Strong organizational and time management skills, with the ability to prioritize tasks, meet

deadlines, and adapt in a fast-paced environment.

• Proficiency in case management systems, document management tools, and Microsoft

Office Suite; familiarity with e-filing platforms is strongly preferred.

• Excellent written and verbal communication skills, with professionalism and discretion in

handling sensitive communications.