Legal Operations Coordinator

The Operations Assistant will work closely with the Operations Manager to support administrative operations, office coordination, vendor follow-up, billing support, accounting coordination, onboarding logistics, scheduling coordination, and day-to-day operational needs across the firm.

This is NOT a purely “creative” role.

We are looking for someone reliable, detail-oriented, calm under pressure, and naturally proactive.

This role is ideal for someone who enjoys:

• Keeping things organized
• Following through on details
• Coordinating moving parts
• Supporting teams behind the scenes
• Creating structure in a fast-moving environment

$20 - $25 hourly DOE

Administrative & Operations Support

• Assist with day-to-day office operations and administrative coordination
• Track action items, deadlines, and operational follow-ups
• Maintain internal trackers, spreadsheets, and operational logs
• Assist with scheduling, calendar coordination, and meeting logistics
• Prepare and organize operational documents and internal communications
• Support onboarding/offboarding processes and staff logistics
• Coordinate with vendors, building management, and service providers
• Monitor office supply inventory and operational needs
• Assist with office organization and workspace coordination
• Help ensure operational tasks are completed accurately and promptly

Billing & Accounting Support

• Assist with client billing coordination and invoice follow-up
• Help monitor accounts receivable and payment status
• Support payment tracking and billing documentation
• Coordinate with attorneys and staff regarding billing-related matters
• Assist with data entry and administrative accounting support
• Help maintain organized financial and operational records
• Assist with expense tracking, reimbursements, and vendor invoices
• Support operational reporting and internal financial tracking as needed

Communication & Follow-Up

• Send professional follow-up emails and reminders
• Escalate unresolved items appropriately
• Maintain organized communication records
• Assist with internal coordination across departments

Preferred Qualities

• Extremely organized and detail-oriented
• Strong follow-through and accountability
• Calm, professional, and dependable
• Able to manage multiple tasks without becoming overwhelmed
• Comfortable handling repetitive administrative tasks
• Strong written and verbal communication skills
• Professional judgment and discretion
• Positive, team-oriented attitude
• Naturally proactive and solution-oriented

Preferred Experience

• Administrative assistant, executive assistant, operations assistant, billing assistant, office coordinator, legal assistant, or similar experience preferred
• Experience in professional services, law firms, healthcare, finance, accounting support, or office operations is a plus
• Familiarity with Microsoft Office, Outlook, Teams, Excel, and task tracking systems preferred
• Experience with billing systems, invoicing, or accounting support is a plus

Ideal Candidate

The ideal candidate is someone who:

• Enjoys creating order and structure
• Notices missing details
• Follows up consistently
• Communicates professionally
• Takes pride in keeping operations running smoothly

This role is best suited for someone who enjoys operational support, coordination, and administrative organization rather than highly sales-focused or purely creative work.

Founded in 2013, Sul Lee Law Firm is a business, commercial, and IP litigation law firm dedicated to providing practical, strategic legal solutions. With a growing team of attorneys and professionals, we are passionate about partnering with clients to navigate growth, manage risk, and achieve success, while cultivating a workplace that values professional excellence, diversity, and personal growth.