Legal Receptionist/Administrative Assistant

Job Summary
We are seeking a dynamic and highly organized Legal Receptionist/Administrative Assistant to join our busy family law office. This vital role combines front-desk responsibilities with comprehensive administrative support, ensuring smooth daily operations and exceptional client service. The ideal candidate will be proactive, detail-oriented, and possess a strong understanding of legal administrative processes across various practice areas such as estate planning, environmental law, litigation, and more. This paid position offers an exciting opportunity to develop your legal administrative skills while supporting a dedicated team of legal professionals.

Duties

• Greet clients, visitors, and vendors professionally, managing all front-desk activities with excellent phone etiquette and organizational skills
• Schedule appointments, meetings, and court dates using legal case management systems
• Manage incoming calls and direct inquiries efficiently while maintaining a positive and helpful demeanor
• Assist with legal research and document review using Westlaw, LexisNexis, and other legal research tools to support attorneys’ case preparation
• Prepare, proofread, and transcribe legal documents including contracts, pleadings, reports, and correspondence with accuracy and attention to detail
• Maintain organized filing systems both physically and electronically, including document management systems for case files and client records
• Support attorneys with project management tasks related to litigation, estate planning, family law, or other practice areas as needed

Requirements

• Proven experience in legal administrative support or as a paralegal within a law office environment
• Proficiency in legal research tools including Westlaw and LexisNexis
• Strong organizational skills with the ability to manage multiple priorities efficiently in a fast-paced setting
• Excellent written and verbal communication skills; keen proofreading and transcription abilities
• Knowledge of document review processes and legal drafting standards
• Ability to handle confidential information discreetly while demonstrating professionalism at all times
• Technical proficiency with document management systems, data entry tasks, and office equipment
• Prior clerical experience in a law office setting is preferred; familiarity with project management principles is a plus

Join us in this rewarding role where your organizational talents will directly contribute to the success of our legal team. We value proactive individuals who thrive in collaborative environments and are eager to grow their legal administrative expertise. This position is paid and offers an enriching environment dedicated to supporting your professional development.

Pay: $17.00 - $24.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Free parking
• Health insurance
• Paid sick time
• Paid time off
• Vision insurance

Work Location: In person