Legal Receptionist/Secretary

Job Summary
We are seeking a detail-oriented and organized Legal Secretary to join our legal team. The ideal candidate will provide essential administrative support to attorneys, ensuring the smooth operation of our office. This role requires strong communication skills, proficiency in office management, and a commitment to delivering exceptional customer service. The Legal Secretary will be responsible for managing various clerical tasks while maintaining a professional demeanor in a fast-paced environment.

Duties

• Perform administrative tasks such as data entry, filing, and managing correspondence.
• Maintain and organize legal documents, ensuring accuracy and confidentiality.
• Manage calendars for attorneys, including scheduling appointments and court dates.
• Answer multi-line phone systems with professionalism and excellent phone etiquette.
• Provide customer support by addressing client inquiries and directing them to the appropriate personnel.
• Utilize Microsoft Office and Google Workspace for document preparation and communication.
• Assist with bookkeeping tasks using QuickBooks as needed.
• Proofread legal documents for accuracy and compliance with legal standards.
• Support front desk operations, greeting clients and managing office traffic.
• Collaborate with team members to ensure efficient office management.

Requirements

• Proven experience in an office setting, preferably in a legal environment.
• Strong organizational skills with the ability to manage multiple tasks effectively.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
• Excellent typing skills with attention to detail for data entry and proofreading tasks.
• Bilingual candidates are encouraged to apply for enhanced communication with clients.
• Familiarity with multi-line phone systems and strong phone etiquette is essential.
• Previous experience as a dental or medical receptionist is a plus.
• Ability to demonstrate time management skills while maintaining high-quality work standards.
• Experience as a personal assistant or in administrative roles is highly desirable. Join our team as a Legal Secretary where your skills will contribute significantly to our success while providing you with opportunities for professional growth.

Job Type: Part-time

Pay: $15.00 - $17.00 per hour

Benefits:

• 401(k) matching

Work Location: In person