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Legal Secretary 1
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Are you ready to work for an exceptional state agency that works to protect the life, health, safety, and welfare of the employees in the State of Arizona? Apply with us! The Industrial Commission of Arizona (ICA) is committed to the highest standards of compliance, demonstrating leadership in all areas, and teaching and working with employers and employees to make them successful. A thriving workforce in Arizona is what we strive for and work towards each day
Legal Secretary 1
Job Location:
Administrative Law Judge
800 W Washington St.
Phoenix, AZ 85007
Posting Details:
Hourly Range: $18.00 - $20.00
Grade: 15
Closing Date: January 13, 2026
Job Summary:
The purpose of this Legal Secretary I position is to provide the necessary administrative support for the Administrative Law Judge (ALJ) Division. This position assists with maintaining the electronic judicial docket in specialized legal areas including Worker’s Compensation and other areas within the jurisdiction of the Industrial Commission.
This position may offer the ability to work remotely, within Arizona, based upon the department's business needs and continual meeting of expected performance measures.
The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, and commissions, many State employees participate in the State’s Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona unless an exception is properly authorized in advance.
Job Duties:
Essential Duties and Responsibilities include but are not limited to:
- Prepares and serves judicial Notices, Decisions, Awards, Orders, Subpoenas, correspondence, etc., while using proper format and legal style, as directed; maintains/updates case management and hard copy hearing files and records; and transfers files to the ALJ portal and closes case files, as directed.
- Organizes, schedules, reconciles and monitors the ALJ docket; coordinates judicial calendars with litigants and witnesses for accurately scheduled hearings; contacts expert and lay witnesses and prepares subpoenas for attendance at hearings; and arranges for attendance of court reporters, interpreters and all other individuals necessary for full and fair hearings. List
- Answer and screen all incoming phone calls from the internal and external customers regarding workers’ compensation and other cases pending in the ALJ Division and route the customer to the appropriate Agency personnel; timestamp all incoming correspondence, documents and faxes, evaluate and prioritize, then route to proper individuals. Monitors the ALJ Division Case Information System (ALJ Portal) daily.
- Retrieve and prepare files for inspection by parties or attorneys; collect and process outgoing mail; schedule hearing rooms and confirm service of court reporters and interpreters for hearings; and create, publish and update the division-wide daily hearing calendar. Ensure that office equipment is working properly and initiate procedures for repairs.
Knowledge, Skills & Abilities (KSAs):
- Establishes office policies sufficient to monitor timelines and work assignments, such that deadlines are met.
- Techniques in screening incoming correspondence, telephone calls and dealing with the public. Arizona Worker's Compensation laws, rules and legal principles.
- Legal forms and formats sufficient to prepare orders and decisions and to compose general correspondence. general law office or judicial office policies and procedure for legal case management and legal docket management.
- Windows, Outlook, Word, and Excel, computer-based legal case management systems and portals, as well as office equipment such as copiers and transcribers.
- English grammar and usage, as well as legal and medical terminology sufficient to efficiently prepare judicial orders, decisions and correspondence.
Skills in:
- Excellent customer service skills;
- Strong typing skills, word processing, and proof reading skills;
- Strong oral and written communication skills; and
- Analytical problem-solving skills.
Ability to:
- Organize and coordinate work assignments and meet deadlines.
- Complete a heavy workload with a high level of accuracy and efficiency.
- Understand ALJ case management transaction histories and provide information on complicated transaction scenarios.
- Effectively and accurately use legal case management computer systems and computer portals.
- Recognize and engage those with different backgrounds, characteristics and perspectives in order to bridge gaps in understanding of differing viewpoints, as well as ensuring persons with diverse perspectives are given the opportunity to collaborate and provide input.
Selective Preference(s):
Working knowledge of Arizona Workers' Compensation claims processing procedures, including the hearing process. Experience working with judicial case management systems. Secretarial and/or office training courses: and on the job training (1year).
Pre-Employment Requirements:
All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).
Benefits:
The Arizona Department of Administration offers a comprehensive benefits package to include:
Sick leave
Vacation with 10 paid holidays per year
Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
Health and dental insurance
Retirement plan
Life insurance and long-term disability insurance
Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance
By providing the option of a full-time or part-time remote work schedule, employees enjoy improved work/life balance, report higher job satisfaction, and are more productive. Remote work is a management option and not an employee entitlement or right. An agency may terminate a remote work agreement at its discretion.
Retirement:
You will be eligible to participate in the state employee health/disability insurance plan, and you are required to participate in the Arizona State Retirement System (ASRS). ASRS participation may begin immediately or upon your 27th week of employment. Contributions are matched by the employer.
Contact Us:
If you have any questions please feel free to contact Human Resources at HR@AZICA.GOV or 602.542.5559 for assistance. The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer.
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