Legal Secretary

Wilson Elser is a leading defense litigation law firm with more than 1300 attorneys in 43 offices throughout the United States. Founded in 1978, we rank among the top 100 law firms identified by The American Lawyer and 36 in the National Law Journal’s survey of the nation’s largest law firms. We’re also Mansfield Certified Plus.

Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation. If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our Legal Secretary position in our Orange County Office.

This position offers a flexible, hybrid working arrangement.

The Position

This is an excellent opportunity for legal professionals seeking to expand their careers who are interested in gaining fast-paced professional experience with a national law firm.

Key Responsibilities:

• Prepare pleadings and discovery documents for filing and service
• Prepare court forms such as California Judicial Council Forms for attorneys review
• Schedule depositions with attorneys, clients, witnesses, and court reporters
• Schedule conference calls and on-site/off-site meetings
• Arrange and coordinate travel arrangements
• Calendar depositions, hearings, trials and all associated dates.
• Manage Outlook calendar of all appointments, conferences and meetings
• Open new matters, run conflict checks for partner’s review, prepare engagement letters
• Document management and organization, saving documents and emails to document management system.
• Become familiar with court rules and filing procedures
• Prepare cover letters for attorney bills
• Submit attorneys expense reports
• Manage bills for third party vendors, process check requests and follow up with accounting
• Excellent spelling, grammar and punctuation

Qualifications

• Must have 3+ years of Civil Litigation experience
• This position is not a remote position and will require you to be in office with eligibility for a hybrid schedule after 60 days.
• Knowledge of litigation (e-filings) and trial procedures, and federal and state court procedures and rules
• Must know Microsoft Office Suite (Word, Outlook, Excel)
• Experience working with a document management system
• Strong interpersonal relationship skills
• Excellent organizational skills with the ability to integrate into a fast-paced environment
• Ability to prioritize and work independently
• Work well under pressure, remain flexible, be proactive, resourceful and efficient
• Strong written and verbal communication skills

Why Should You ?

• Benefits: Outstanding benefits package, including 401k match and generous PTO plan
• Career Growth: Ample opportunities for professional development and advancement
• Employee Perks: Access to corporate discount plans and other benefits

Wilson Elser welcomes submissions of candidates for our open positions exclusively from recruitment agencies with an active, signed fee agreement who have been granted access to a position through our dedicated Recruitment Agency Portal. We are unable to consider submissions from recruitment agencies without a current (dated as of 7/1/2024) agreement in place. We appreciate your understanding. For collaboration inquiries or to establish an agreement, please contact us at talentacquisition@wilsonelser.com.

Wilson Elser is committed to a collegial work environment in which all individuals are treated with respect and dignity. It is the Firm's policy that employment will be based on merit, qualifications, and competence. Further, employment decisions will be made without regard to an applicants race, color, age, sex, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation or preference, gender identity, physical or mental disability, status as a victim of domestic violence, sex offenses, or stalking, past or present service in the uniformed services or application or obligation to serve in the uniformed services, or any other characteristic protected by law.

Wilson Elser endeavors to make the Wilson Elser website accessible to any and all users. You may review our Accessibility Policy here.

California Residents may review our CCPA notice for applicants and employees here.

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