Legal Secretary

Summary: We are seeking a Legal Secretary to perform various office duties

Job Title: Legal Secretary

Location: Menands, NY 12204

Target Work Schedule: Monday to Friday 8:30AM-4:45PM

Target Duration/End Date: December 2027

Description of Roles and Responsibilities:

· Types Amendment cases from books, FileNet and SPDS

· Audits and mails certificates to local registrars and applicants

· Files sealed records and CCFS (Court Ordered Paternity)

· Review documentation to support correction or amendments birth certificates and fills orders

· Keys and verifies all amended and corrected birth and death certificates scanned for FileNet

· Opens, sorts, searches and files all incoming mail for Correction Unit/Amendment

· Pulls fiche cards, makes white copies, produces records for paid batches, overnight requests and regular mail requests, and VitalChek requests

· Assist in managing VitalChek orders and updating database with order comments

Mandatory/Minimum Qualification, Skills, Experience Requirements:

Associate or Bachelor's degree with at least Three Years of experience as a Legal Secretary is preferred

Qualification, Skills, Experience Requirements:

· Proficiency in legal terminology or investigative techniques

· Proficiency of Microsoft Office Suite programs including, but not limited to Outlook, Word, Excel, Access, and PowerPoint

· Proficiency in web-based applications and databases

· Excellent written and oral communication

· Strong ability to manage multiple tasks, prioritize effectively, maintain organized files, and meet deadlines

· Ideal candidate for the position is someone with attention to detail and can manage working in multiple data systems to fulfill and track vital record orders

· Previous work with vital records is a plus

(Resume must stand alone in demonstrating qualifications and experience)

Other Notes:

1. Resume must stand alone in demonstrating qualifications and experience

2. Please take a moment to review the job details, including qualification requirements, location, duration, and pay rate, before you apply

3. Please complete the screening questions for your application or include a cover letter with more information for us and the hiring team to consider

4. We encourage you to complete the Skills Tests to demonstrate your skills

5. Where required, consider submitting proof of licensure with your application

6. Where applicable, consider including samples or examples of your work that demonstrate your capabilities with your application

7. Where relevant, please include your LinkedIn page, at least 3 professional references, a copy of your diploma or other proof of licensure/professional certifications, and your USC / GC / H4 / H1B. We do not accept C2C applicants without this information

8. Your application must have your full legal name and current contact information

9. There may be cases where the hiring team requires two or more professional references with application

10. We partner with companies to offer and deliver projects and solutions to our clients Some positions may be hired through our partners

(Ref#:25397)

Why work with us:

At Donia, we foster a culture of growth. We recognize that everyone brings unique skills and experiences to their work and that the company is better for such diversity. We encourage you to pursue your interest and grow within the company. We promote from within because we value and reward contributions

About us:

We are a Business Management Consulting, Staff Augmentation and Workforce Solutions firm

Our founder is an engineer and seasoned business management consultant. The values of precision, quality, and reliability are embodied in all our work

We aim to delight our clients through the high quality of our service. So much so, that almost all our contracts are through Word of mouth and referrals. Because for over fifteen years, we have worked with Non-profits, City, State, and Federal Agencies – strategizing and putting together specialized teams that can tackle any project

Donia's team of collaborative solution-finders will meet you where you are and build the system that will get you to your goals. Let us know how we can use our Business Consulting and Staff Augmentation and Workforce Solutions expertise to help you

About our Benefits Program

All Donia LLC full-time staff have access to our benefits program. Features include but not limited to:

· Health insurance

· Dental Insurance

· Vision Insurance

· Paid Time Off

· Disability

· Life insurance

Donia LLC is an equal opportunity employer

Job Types: Full-time, Contract

Pay: $24.00 - $29.00 per hour

Expected hours: 40 per week

Benefits:

• Dental insurance
• Disability insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Application Question(s):

• Did you review and are okay with the job details - including qualification requirements, location (including In-Person as applicable), duration, and pay rate W2 ?

Ability to Commute:

• Menands, NY 12204 (Required)

Work Location: In person