Legal Secretary

The Legal Secretary will provide secretarial and administrative support as required to attorneys.

Main responsibilities:

• Prepare attorneys' correspondence and other legal documents as requested
• Draft information on behalf of the timekeeper with little or no direction
• Manage attorneys' calendars
• Schedule and organize complex activities such as meetings, travel, and seminars
• Interact with Accounting to process monthly Bills (i.e., interact with other timekeepers and distribute bills for their review, review to ensure revisions have been made to bills, if needed, etc.).
• Update and proof visual presentations
• Organize and prioritize large volumes of email and phone calls
• Respond to regularly occurring requests for information
• Prepare expense reports, check requests, enter time into Intapp Time, and process Vendor and Outside Counsel invoices for payment
• Experience in making extensive travel arrangements through FCM Travel (i.e., International and Domestic, last-minute travel changes, etc.) and check-in for flights
• Type general correspondence, memos, charts, tables, graphs, business plans, etc., proofread copy for spelling and grammar, making appropriate changes
• Volunteer to assist others in practice groups and the office
• Work harmoniously in a team environment and foster team spirit
• Share information and expertise readily with staff members at all levels

Skills and experience:

• A high school diploma or equivalent; a secretarial degree is preferred
• A large amount of legal secretarial experience; work experience in a legal or professional services environment
• Minimum of 8+ years of LA Litigation experience, including strong knowledge of California courts and California legal processes
• A minimum of Intermediate knowledge of MS Word, Excel, and PowerPoint
• Intermediate knowledge of office systems (i.e., Intapp Time, Intapp Open, etc.)
• Able to complete fine hand manipulation (heavy typing, dialing, filing); sitting/standing/walking/stooping; ability to lift to 25 lbs
• Can work independently, prioritizing work and meeting deadlines
• Knowledge of marketing resources and relevant materials
• Excellent English verbal and written communication skills
• Actively pursues opportunities for self-development/collaboration
• Can understand the Firm's structure and available resources
• Look for ways to improve processes and/or procedures
• Some analytical ability is required to find solutions to various administrative problems and prioritize workloads

Reports to: Secretarial Management Supervisor

Travel Requirements: Occasional travel may be required

Position Type: In-Market

Development Framework: Business Support

About us

At Baker McKenzie we are different in the way we think, work and behave. With our team of 13,000 people, including over 6,500 locally admitted lawyers, in over 70 offices worldwide, we have a passionately collaborative community of 60 nationalities and are committed to world-class career development to everyone in every job at every level. Baker McKenzie can offer you both the uncompromising commitment to excellence expected of a top firm paired with a passionately global and genuinely collaborative working environment.

Additional Information

This position is bonus-eligible and offers comprehensive benefits, including medical, dental, vision, and 401(k) plans, based on the number of hours worked. The US base compensation for this position is expected to be $110,000 to $115,000 annually if located in an office in the state of California. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training. Your recruiter can share more about the specific salary range for your preferred location during the hiring process.

California notice: We will consider for employment all qualified applicants, including those with criminal histories (arrest and conviction records), in a manner consistent with the requirements of applicable state and local laws.

Baker McKenzie is an Equal Opportunity Employer. We are committed to promoting diversity and inclusion for all. Our unique international culture is reflected in the drawing together of a worldwide family of individuals from diverse cultures and backgrounds in all of our offices. We encourage the best people - regardless of race, religion or belief if any, gender, gender identity, disability, sexual orientation or age - to fulfill their professional aspirations with us. We are committed to ensuring an inclusive and accessible experience for all candidates.