Legal Secretary

The Legal Secretary will provide efficient and effective administrative services to fee earners assigned (Partners, Senior Associates and equivalents)

This role is based in Abu Dhabi exclusively.

Main responsibilities:

• Manage and coordinate all aspects of tasks assigned (e.g. meetings, events, travel, etc.)
• Client intake administration (e.g. Anti-Money Laundering (AML), engagement letters)
• Provide billing support to attorneys
• Handle complex diary management, call handling/gate-keeping and meeting organization for external meetings (utilize General Admin Services (GAS) for internal meetings
• Manage in-box, assist with email filing into iManage, as well as supporting on hard copy filing
• Support client activities and is in direct contact with clients and their assistants
• Build and co-ordinate relationships with Center Services, other Baker McKenzie secretaries and teams.
• Utilize and review materials from Service Centers to ensure efficiency and accuracy
• Document production for urgent jobs which are not suitable to be done by Document Services
• Manage competing deadlines
• Provide administrative support at meetings, capturing outputs and following up as needed; may be assigned specific tasks / objectives for action as outputs of meeting
• Support junior members acting as buddy/mentor
• Undertake specific practice group tasks and requirements

Skills and experience:

• Bilingual (Arabic / English) with strong experience working in a legal sector or other professional services environment
• Proficient, through job-related training and work experience
• Strong technical skills, including proficiency in all software packages (Word, Excel, Outlook, PowerPoint, Access, Teams)
• Able to manage complex diary and calendar management activities
• Strong document management skills
• Able to problem solve based on standard ways of operating
• High-level organizational skills
• Proactively seek to upskill
• Able to establish and maintain effective working relationships; a team player
• Strong communication skills, both written and verbal
• Able to provide continual attention to detail in completing assignments

Reports to: Office Manager

Position Type: In Market

Development Framework: Business Support