Legal Secretary

The Legal Secretary will provide efficient and effective administrative services to fee earners assigned (Partners, Senior Associates and equivalents).

Main Responsibilities:

• Manage and coordinate all aspects of tasks assigned (e.g. meetings, events, travel, etc.)
• Client intake administration (e.g. Anti-Money Laundering (AML), engagement letters)
• Provide billing support to attorneys
• Handle complex diary management, call handling/gate-keeping and meeting organization for external meetings (utilize General Admin Services (GAS) for internal meetings
• Manage in-box, assist with email filing into iManage, as well as supporting on hard copy filing
• Support client activities and is in direct contact with clients and their assistants
• Build and co-ordinate relationships with Center Services, other Baker McKenzie secretaries and teams.
• Utilize and review materials from Service Centers to ensure efficiency and accuracy
• Document production for urgent jobs which are not suitable to be done by Document Services
• Manage competing deadlines
• Provide administrative support at meetings, capturing outputs and following up as needed; may be assigned specific tasks / objectives for action as outputs of meeting
• Support junior members acting as buddy/mentor
• Undertake specific practice group tasks and requirement

Skills and experience:

• Bilingual (Arabic / English) with strong experience working in a legal sector or other professional services environment
• Proficient, through job-related training and work experience
• Strong technical skills, including proficiency in all software packages (Word, Excel, Outlook, PowerPoint, Access, Teams)
• Able to manage complex diary and calendar management activities
• Strong document management skills
• Able to problem solve based on standard ways of operating
• High-level organizational skills
• Proactively seek to upskill
• Able to establish and maintain effective working relationships; a team player
• Strong communication skills, both written and verbal
• Able to provide continual attention to detail in completing assignments

Reports to: Office Manager
Position Type: In Market
Development Framework: Business Support