Legal Secretary

Focused on employment and labor law since 1958, Jackson Lewis P.C.’s 1,000+ attorneys located in major cities nationwide consistently identify and respond to new ways workplace law intersects business. We help employers develop proactive strategies, strong policies and business-oriented solutions to cultivate high-functioning workforces that are engaged and stable, and share our clients’ goals to emphasize belonging and respect for the contributions of every employee.

The Firm is ranked in the First Tier nationally in the category of Labor and Employment Litigation, as well as in both Employment Law and Labor Law on behalf of Management, in the U.S. News - Best Lawyers® “Best Law Firms”.

Jackson Lewis is seeking a Litigation Legal Secretary for the Silicon Valley, CA office.

In this role, the legal secretary will work with a dynamic team including multiple attorneys providing a full range of support including, but not limited to, preparation/revision of correspondence, pleadings, and documents; maintenance of documents in electronic format; completion of expense reports; calendar maintenance, and other legal tasks, as necessary.

Duties and Responsibilities:

• Maintain electronic case files and update as needed following set protocols for search ease.
• Assist with preparation/revision of correspondence, pleadings, discovery submissions, arbitration/mediation documents in agency, state, and federal matters.
• Assist with preparation of administrative filings/exhibits in agency matters.
• Assist with preparation of exhibits for submission in a variety of matters.
• Maintain and review attorney calendars to assist attorneys with filing deadlines, etc.
• Complete monthly expense reports for assigned attorneys.
• Assist attorneys with monthly client invoicing in conjunction with our billing department.
• Monitor CLE needs of supported attorneys and assist with bar admissions, etc. as needed.
• Book and organize travel arrangements including flights, hotels, transportation, update reservations as needed through firm’s travel agency.
• Prepare notebooks and proofreading of documents.
• Run conflict checks and open new client engagements in conjunction with our new business team.
• Continued knowledge and basic status of current cases and projects of assigned attorneys.
• Oversee a wide variety of complex and confidential, time-sensitive material.
• Perform other administrative duties as assigned.

Skills and Educational Requirements:

• 7+ years minimum legal experience, preferably in labor and employment law.
• Solid understanding of basic technical legal terminology.
• Solid experience working in ECF and California state e-filing systems.
• Solid experience in working with document database system (NetDocs or similar).
• Proficiency in Windows environment including Word and Outlook.
• Familiarity with state and federal rules and procedures, general legal procedures.
• Familiarity with billing software (InTapp or similar) and expense reporting software (Concur or similar) a strong plus.
• Experience supporting 4+ active attorneys at one time a strong plus.
• Experienced with trial preparation a plus.
• Strong verbal and written communication skills, as well as excellent proofreading skills and detail oriented.
• Ability to multi-task while maintaining quality work product and timely respond to deadlines as well as ability to balance workload.
• Strong interpersonal skills and ability to work well in a busy litigation team environment and communicate with colleagues and attorneys on every level.
• Reliable with punctuality and attendance.
• An associate degree or 4-year college degree preferred, or relevant experience considered.

This is a hybrid position.

For California, the expected salary range for this position is between $40 and $50 per hour. The actual compensation will be determined based on experience and other factors permitted by law.

We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, veteran status, marital status or any other characteristics protected by law.