Legal Secretary

Job Overview
We are seeking a highly organized and detail-oriented Legal Secretary to join our dynamic legal team. In this vital role, you will provide comprehensive administrative support, ensuring smooth operations. Your proactive approach and exceptional organizational skills will help facilitate legal processes, manage documentation, and coordinate case activities efficiently. This position offers an exciting opportunity to be at the heart of legal workflows, supporting impactful work in a fast-paced environment.

Responsibilities

• Manage and maintain legal case files using document management systems such as iManage and PCLaw, ensuring accuracy and confidentiality.
• Draft, review, and proofread legal documents including contracts, pleadings, correspondence, and reports with precision and clarity.
• Conduct legal research using Westlaw, LexisNexis, and other resources to support case preparation across diverse practice areas such as estate planning, environmental law, family law, securities law, and more.
• Assist attorneys with legal case management by organizing evidence, preparing discovery documents, and tracking deadlines.
• Coordinate client interviews and meetings by scheduling appointments, preparing agendas, and documenting proceedings.
• Perform data entry tasks related to case information while maintaining meticulous records of filings, court documents, and correspondence.
• Provide executive administrative support by managing calendars, answering phones with professional etiquette, and handling general clerical duties such as filing and transcription.

Requirements

• Proven experience as a Legal Secretary or in a similar legal administrative role within a law office setting.
• Strong knowledge of legal research tools including Westlaw and LexisNexis.
• Familiarity with legal case management software such as iManage and PCLaw is highly preferred.
• Excellent writing skills with the ability to draft clear legal documents and proofread meticulously.
• Demonstrated organizational skills with the ability to prioritize tasks effectively in a fast-paced environment.
• Experience supporting multiple practice areas including estate planning, environmental law, family law, securities law, tribal law & regulations, patent law, workers' compensation law, personal injury law, landlord-tenant law, immigration law, UCC law, litigation procedures, and contract review.
• Strong interpersonal skills with professional phone etiquette for interacting with clients and team members.
• Ability to handle confidential information discreetly while maintaining accuracy in document review and data entry. Join our team to contribute your expertise in a collaborative environment where your skills directly support meaningful legal work!

Pay: $24.79 - $29.85 per hour

Work Location: In person