Legal Secretary

Job Summary
We are seeking a highly organized and detail-oriented Legal Secretary to join our dynamic legal team. In this vital role, you will provide comprehensive administrative and clerical support across a wide range of legal practice areas, ensuring the smooth operation of our law office. Your proactive approach, exceptional organizational skills, and legal knowledge will contribute significantly to case management, document preparation, and client communication. This position offers an exciting opportunity to work in a fast-paced environment where your expertise will make a meaningful impact on our legal services.

Responsibilities

• Manage and maintain legal case files using document management systems such as iManage and PCLaw, ensuring accuracy and confidentiality.
• Prepare, review, and proofread legal documents including contracts, pleadings, briefs, and correspondence with precision and attention to detail.
• Conduct legal research using Westlaw, LexisNexis, and other research tools to support case development across diverse practice areas such as estate planning, environmental law, family law, securities law, immigration law, tribal law & regulations, patent law, workers' compensation law, personal injury law, landlord-tenant law, and litigation.
• Assist attorneys with document review and data entry tasks related to legal case management and litigation processes.
• Schedule appointments, client meetings, court dates, and coordinate logistics for hearings or depositions while maintaining organized calendars.
• Provide executive administrative support including answering phones with professional etiquette, managing correspondence, and handling confidential information discreetly.
• Support the team with transcription services and proofreading legal documents to ensure accuracy before submission or filing.

Experience

• Proven paralegal experience or legal administrative experience in a busy law office environment.
• Familiarity with legal research platforms such as Westlaw and LexisNexis.
• Experience managing legal case management software including iManage and PCLaw.
• Knowledge of various practice areas such as estate planning, environmental law, family law, securities law, immigration law, tribal regulations, patent law, workers' compensation law, personal injury law, landlord-tenant issues, and litigation procedures.
• Strong organizational skills with the ability to prioritize multiple tasks efficiently under tight deadlines.
• Excellent writing skills for drafting correspondence and legal documents; proofreading and transcription experience is highly valued.
• Ability to perform detailed document review and data entry accurately while maintaining high standards of confidentiality.
• Effective communication skills with professional phone etiquette; adept at interviewing clients or witnesses when necessary. Join us in a role that combines your passion for the law with your talent for organization! We are committed to fostering a supportive environment where your skills will thrive while contributing to impactful legal work across diverse practice areas.

Pay: $30.00 - $40.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance
• Work from home

Work Location: In person