Legal Secretary

Focused on employment and labor law since 1958, Jackson Lewis P.C.’s 1,000+ attorneys located in major cities nationwide consistently identify and respond to new ways workplace law intersects business. We help employers develop proactive strategies, strong policies and business-oriented solutions to cultivate high-functioning workforces that are engaged and stable, and share our clients’ goals to emphasize belonging and respect for the contributions of every employee.

The Firm is ranked in the First Tier nationally in the category of Labor and Employment Litigation, as well as in both Employment Law and Labor Law on behalf of Management, in the U.S. News - Best Lawyers® “Best Law Firms”.

Job Summary (basic description)

The legal secretary will work with multiple attorneys providing a full range of support, including, but not limited to, preparation/revision of correspondence, pleadings and documents; calendar maintenance; various office and client filing and electronic transcription.

The successful candidate enters data accurately, is a very organized multi-tasking, detail-oriented team player possessing at least 3 years recent legal secretary experience (including electronic filing). Litigation experience is preferred.

Essential Functions

• Engaged in the work of the attorney by demonstrating knowledge and status of current cases and projects, utilizing available resources in order to achieve.
• Provide support to up to four attorneys in employment law matters and backup support as needed.
• Communicate verbally and electronically with clients daily.
• Act as liaison between internal departments and outside agencies.
• Preparation/revision of correspondence, pleadings, documents and other clerical assignments as directed.
• Handle a wide variety of complex and confidential, time-sensitive material.
• Communicate with internal department to initiate conflict checks and open new client engagements as requested.
• Prepare engagement letters for new clients/matters.
• Maintain calendars, CLE, reports and time records.
• Book and organize travel arrangements including flights, hotels, transportation, make changes to reservations as needed.
• Maintain record of expenses and submit invoices timely to accounting department for payment.
• Work with docketing to maintain calendar for litigation attorneys.
• Transcribe electronic dictation, and schedule depositions.
• Various office and client filing; proofreading documents.
• Ensure storage of email and client documents to document management system.
• Assist attorneys with monthly prebill review in electronic billing systems.
• Communicate with billing and collections departments as needed.

Qualifications/Skills Required

• At least 3 years recent legal secretarial experience within a law firm, labor and employment experience a plus.
• Electronic data entry and preparation of documents.
• Law firm billing software a plus.
• Familiarity with state and federal rules and procedures.
• Must have a solid understanding of technical legal terminology as well as court filings.
• Experienced with trial preparation and briefs.
• Punctual with excellent attendance.
• Proficient with generating Tables of Authorities and Tables of Contents.
• Strong verbal and written communication skills, as well as excellent proofreading skills.
• Ability to multi-task, and timely respond to deadlines as well as balance workload for multiple attorneys.
• Knowledge of Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Strong interpersonal skills and ability to work well in cooperative, office environment and communicate with attorneys and support staff on every level.

Educational Requirements

• High School diploma or equivalent required.
• 4 year college degree preferred.

#LI-MS

We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, veteran status, marital status or any other characteristics protected by law.