Legal Secretary for Insurance Defense Attorneys

JOB DESCRIPTION

Legal Secretary

Full-Time (40 hours per week)

FLSA CLASSIFICATION Non-Exempt, Hourly

Rhodes Hieronymus is seeking an experienced secretary who is customer-focused and ready to take a step forward in their career. The competitive candidate will have an eye for detail, professional demeanor, great organization and communication skills. Our employees enjoy a collaborative culture and work together to maintain high standards of client service. With 90 years of legal integrity and a competitive compensation package, this is an exceptional next step in your career. A set schedule of eight hours a day, Monday-Friday working in the office during business hours is required.

JOB SUMMARY

This position will provide administrative support to two-three attorneys who have various types of case files including medical malpractice, contract interpretation, product liability and environmental law.

THE RIGHT FIT

This is a unique opportunity to work in a respectful and enjoyable environment. Our firm values individuals who are reliable, organized, passionate, self-motivated, and detail-focused.

PRIMARY RESPONSIBILITIES

• Transcribe, review, revise or draft a variety of legal documents including pleadings, subpoenas, contracts, summonses, and appeals.
• Organize and coordinate legal meetings including client interviews, hearings and depositions; assist with meetings utilizing Zoom or other platforms.
• Accurately diary and calendar discovery and other events.
• Manage and update case files by hard copy or in the case management database.
• File documents with federal and state courts via courier, in person, postal mail or online.
• Assist with billing and recording time accurately for billing purposes.
• Assist with travel plans and expense reports as requested.
• Manage email, calendar, task lists and document management

EDUCATION

• High School Diploma or GED is required; at least 30 college credit hours, military training or technical school studies in a relevant area preferred
• Candidates with administrative support, paralegal or project management certification are highly desired

DESIRED SKILL SET

• 3 years working in a law firm setting.
• Working knowledge of civil procedures, forms and legal terminology
• Ability to maintain confidentiality and respect the privacy of our employees and clients; professional approach to assignments with the ability to adjust work priorities, when necessary
• Proficient in Microsoft Office including Excel and Word and also Adobe Acrobat; experience using Perfect Law or a similar case management database is a plus.
• Familiarity with local, state and federal filing rules

Job Type: Full-time

Pay: From $24.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Flexible spending account
• Free parking
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person