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Legal Secretary I
JOB_REQUIREMENTS
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Employment Type
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Company Location
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Salary
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Position Information
Working Title of Vacant Position
Legal Secretary I
Job Type
Full Time
Posting Type
Public
Number of Vacancies
1
Department
COMMONWEALTH'S ATTORNEY
Division
COMMONWEALTH'S ATTORNEY
Requisition Number
2025536
Number of hours worked per week
40
Work Schedule
Monday through Friday 8am – 5pm
Work Site Location
Chesapeake, VA
Position Driving Requirement
N - Never
Pay Grade
GE02
Pay Basis
Semi-Monthly
Advertised Salary
$40,531 through $66,876 depending on qualifications
Job Description
Do you have experience interacting in a legal environment? Is your passion to be a part of a dynamic team that works together to serve the citizens of the City of Chesapeake? If so, come join our team.
Tasks include:
Tasks include:
- Provide legal, clerical and routine administrative support for attorneys.
- Responsible for legal and administrative office tasks, enter and update information for legal cases in databases.
- Set up, prepare and maintain files for area of responsibility.
- Prepare correspondence and legal papers including motions, orders, indictments, subpoena, etc.
- Assist in answering phones and screening visitors, victims and witnesses.
- Assist with setting up and maintaining files, including preparation of subpoenas, requesting police video, etc.
- Prepares reports as necessary for area of responsibility.
- Prepares court’s dockets.
- Retrieve criminal histories and driver’s transcripts.
- Provide back-up duties for other team members.
- Retrieves and enters daily warrants.
- Other duties as assigned.
Required Qualifications
Vocational/Educational Requirement: Requires high school diploma or GED and any combination of education and experience equivalent to satisfactory completion of one year of college education in legal secretarial skills or a closely related field.
Experience: In addition to satisfying the vocational/educational standard, this class requires a minimum of one year of full-time experience.
Special Certifications and Licenses: Depending on position, may require a valid driver’s license in compliance with City driving standards.
Special Requirements: Employees may be expected to work hours in excess of their normally scheduled hours in response to short-term department needs and/or City-wide emergencies. Emergency operations support work and work locations may be outside of normal job duties.
Preferred Qualifications
- Prior or current work in law office
- Must be able to multi-task and manage time
- Knowledge of Prosecutor by Karpel case management system helpful
Posting Detail Information
Job Open Date
12/10/2025
Job Close Date
12/17/2025
Open Continuous
Special Instructions to Applicants
This position is advertised as a recruitment service to the Commonwealth’s Attorney’s Office. Application review and hiring decisions are at the sole discretion of the Commonwealth’s Attorney’s Office. Three references are required with the submittal of your application.
ADA Checklist
Overall Physical Strength Demands
Overall Physical Strength Demands
S=Sedentary - Exerting up to 10 lbs. occasionally or small weights frequently; sitting most of the time.
Physical Demands
C = Continuously- 2/3 or more of the time. F = Frequently- From 1/3 to 2/3 of the time. O = Occasionally- Up to 1/3 of the time. R = Rarely- Less than 1 hour per week. N = Never- Never occurs.
Standing
Occasionally- Up to 1/3 of the time.
Sitting
Frequently- From 1/3 to 2/3 of the time.
Walking
Frequently- From 1/3 to 2/3 of the time.
Lifting
Occasionally- Up to 1/3 of the time.
Lifting Amount
Exerting up to 10 lbs
Carrying
Occasionally- Up to 1/3 of the time.
Carrying Weight
Exerting up to 10 lbs
Pushing/Pulling
Rarely- Less than 1 hour per week.
Pushing/Pulling Weight
N/A
Reaching
Rarely- Less than 1 hour per week.
Handling
Occasionally- Up to 1/3 of the time.
Fine Dexterity
Continuously- 2/3 or more of the time.
Kneeling
Rarely- Less than 1 hour per week.
Crouching
Rarely- Less than 1 hour per week.
Crawling
Never- Never occurs.
Bending
Occasionally- Up to 1/3 of the time.
Twisting
Frequently- From 1/3 to 2/3 of the time.
Climbing
Rarely- Less than 1 hour per week.
Balancing
Rarely- Less than 1 hour per week.
Vision
Continuously- 2/3 or more of the time.
Hearing
Continuously- 2/3 or more of the time.
Talking
Continuously- 2/3 or more of the time.
Foot Controls
N = Never
Machines, Tools, Equipment and Work Aids Used
Copiers, computers, fax machine, postage machine, filing cabinets, scanner, hole puncher, stapler, paper clips.
Protective Equipment Required
N/A
Health and Safety
D = Daily W = Several Times Per Week M = Several Times Per Month S = Seasonally N = Never
Mechanical Hazards
N = Never
Chemical Hazards
N = Never
Electrical Hazards
N = Never
Fire Hazards
N = Never
Explosives
N = Never
Communicable Diseases
N = Never
Physical Danger or Abuse
N = Never
Other
If Other, Description
Environmental Factors
D = Daily W = Several Times Per Week M = Several Times Per Month S = Seasonally N = Never
Dirt and Dust
N = Never
Extreme Temperatures
N = Never
Noise and Vibration
N = Never
Fumes and Odors
N = Never
Wetness/Humidity
N = Never
Darkness or Poor Lighting
N = Never
Primary Work Location
Office Environment
Non-Physical Demands
C = Continuously- 2/3 or more of the time. F = Frequently- From 1/3 to 2/3 of the time. O = Occasionally- Up to 1/3 of the time. R = Rarely- Less than 1 hour per week. N = Never- Never occurs.
Time Pressures
Continuously- 2/3 or more of the time.
Emergency Situations
Frequently- From 1/3 to 2/3 of the time.
Frequent Change of Tasks
Frequently- From 1/3 to 2/3 of the time.
Irregular Work Schedule/Overtime
Occasionally- Up to 1/3 of the time.
Performing Multiple Tasks Simultaneously
Continuously- 2/3 or more of the time.
Working Closely with Others as Part of a Team
Continuously- 2/3 or more of the time.
Tedious or Exacting Work
Continuously- 2/3 or more of the time.
Noisy/Distracting Environment
Occasionally- Up to 1/3 of the time.
Other
If Other, Description
Can anyone assist the employee in performing the primary tasks assigned to this position? If yes, identify the eligible task(s)
No
Professional References
Professional References
Please provide contact information for professional references.
Minimum Requests
0
Maximum Requests
4
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