Legal Secretary - Litigation

The Practice Coordinator provides high-level administrative and practice support to assigned attorneys, playing a key role in the efficient management of schedules, client matters, billing, and practice-related projects. This role combines strong organizational skills, legal administrative expertise, and a client-service mindset to support a fast-paced practice.

Key Responsibilities:

• Manage complex attorney calendars, meetings, deadlines, and travel arrangements
• Serve as a primary point of contact for clients and internal teams
• Prepare, edit, proofread, and finalize legal and administrative documents
• Open and close client matters, process conflicts, and assist with engagement letters
• Support billing and financial tasks, including time entry, pre-bill review, invoicing, and expense reimbursements
• Coordinate practice-related projects, meetings, and events
• Partner with Billing, Marketing, IT, and other departments to support client needs
• Maintain electronic and paper files in compliance with firm policies

Qualifications:

• 3+ years of administrative experience supporting attorneys in a law firm or professional services environment
• Strong knowledge of legal procedures, billing processes, and document management
• Proficiency in Microsoft Office, Adobe Acrobat, document management systems, and legal billing software (Aderant or 3E preferred)
• Excellent communication, organization, and multitasking skills
• High attention to detail, professionalism, and discretion

Job Type: Full-time

Pay: $80,000.00 - $110,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Vision insurance

Experience:

• Billing: 4 years (Preferred)

Work Location: Hybrid remote in San Diego, CA 92130