Legal Secretary - Medical Malpractice Defense

Overview
We are seeking a detail-oriented and proactive Legal Secretary specializing in Medical Malpractice Defense. This role is essential in supporting our legal team with various administrative and clerical tasks, ensuring the smooth operation of our law office. The ideal candidate will have a strong understanding of legal terminology and procedures, particularly in the area of insurance defense, and will be skilled in managing multiple tasks efficiently.

Duties

• Provide executive administrative support to attorneys, including managing calendars, scheduling appointments, and coordinating meetings.
• Prepare and file legal documents, ensuring compliance with court rules and deadlines.
• Conduct legal research using tools such as Westlaw to support case preparation.
• Manage case files through document management system (iManage), maintaining organization and accuracy.
• Assist with document review, proofreading, and legal drafting to ensure high-quality submissions.
• Perform data entry tasks related to case management and maintain accurate records.
• Facilitate communication with clients, expert witnesses, and other parties involved in litigation while maintaining professional phone etiquette.
• Support project management efforts for ongoing cases, including tracking deadlines and deliverables.

Skills

• Strong organizational skills with the ability to manage multiple priorities effectively.
• Excellent writing skills for drafting correspondence and legal documents.
• Proficient in legal case management software such as iManage or similar.
• Experience with document review processes and familiarity with clerical tasks such as filing and transcription.
• Solid research skills to assist attorneys in preparing cases effectively.
• At least 5 years experience as a Legal Secretary/Assistant working on insurance defense cases. Medical Malpractice experience is not required and we are willing to train in this area.
• Comfortable with transcribing attorney dictation notes

Job Type: Full-time

Pay: $62,000.00 - $77,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Referral program
• Vision insurance

Application Question(s):

• Do you have experience transcribing attorney dictation?

Ability to Commute:

• Dallas, TX 75201 (Required)

Work Location: Hybrid remote in Dallas, TX 75201