Legal Secretary Trainee

Since its beginning in 1857, Carlsmith Ball LLP continues its tradition of providing top-notch legal services to a wide range of local, mainland, and international clients. As a multi-service law firm with offices located on Hawaii Island, Maui, and Oahu, we practice in a variety of areas including Real Estate and Land Use, Corporate and Business Formation, Tax and Estate Planning, and Civil Litigation.

Responsibilities include:

• Preparing, revising, and formatting legal documents and correspondences.
• Filing documents in various courts (Circuit and Land courts) and with the Bureau of Conveyances and DCCA.
• Calendaring and reminding attorneys of events and deadlines.
• Organizing and maintaining paper and electronic files utilizing document management system.
• Performing various accounting and administrative tasks (e.g., entering timesheets, following up on client billing matters, scheduling appointments, processing mail, etc.)
• Communicating with clients and others by phone and email.

Minimum Qualifications:

Education: High School Diploma or equivalent.

Experience: Three (3) years administrative/secretarial experience (i.e. banking/teller experience, insurance adjuster/underwriting admin, escrow admin assistant). Must type at least 65 wpm.

Preferred but not required: Knowledge of document management programs, and experience in PowerPoint.

Skills:

• Excellent organizational skills to manage multiple tasks and prioritize workload effectively to meet deadlines.
• Exceptional proofreading skills and attention to detail to ensure accuracy in legal documents and correspondence.
• Must be computer literate - MS Word - Intermediate to Advanced skills; Outlook - Intermediate to Advanced skills; Excel - Basic to Intermediate skills.
• Willing to learn new applications.
• Excellent verbal and written communication skills.
• Strong administrative and clerical skills to provide comprehensive support to attorneys.
• Dependable with strong work ethic.
• Able to work independently and collaboratively - self-starter with ability to multitask.

Job Type: Full-time

Pay: $50,000.00 - $55,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Disability insurance
• Employee assistance program
• Employee discount
• Flexible spending account
• Health insurance
• Life insurance
• Paid sick time
• Paid time off
• Profit sharing
• Referral program
• Vision insurance

Ability to Commute:

• Honolulu, HI 96813 (Required)

Ability to Relocate:

• Honolulu, HI 96813: Relocate before starting work (Required)

Work Location: In person