Legal Secretary/Receptionist - St. Francois County Prosecuting Attorney Office

The St. Francois County Prosecuting Attorney’s Office is seeking a highly motivated and detail-oriented Legal Secretary to join our team. This role primarily serves as the office’s receptionist, greeting visitors, answering incoming calls, and providing front-desk support while also performing a variety of essential legal and administrative duties.

ESSENTIAL POSITION DUTIES & RESPONSIBILITIES

The following statements are intended as general examples of the duties of this position and are not all-inclusive for specific positions. Other reasonable duties may be assigned.

• Serving as the primary receptionist by greeting visitors, answering phones, and responding to general inquiries in a professional and courteous manner.
• Maintaining well-organized physical and digital case files.
• Preparing discovery, assisting attorneys with trial preparation, and supporting general case management needs.
• Entering court information accurately and efficiently into the case management system.
• E-filing motions, responses, correspondence, and other court-related documents on behalf of the Prosecuting Attorney.
• Interacting daily with other courthouse departments, court personnel, and law enforcement agencies.
• Providing coverage and support for peers as needed.
• Performing general clerical duties, including scanning, copying, and filing.

Qualifications

• Punctual and reliable attendance, as shown through prior employment or educational experience.
• Strong secretarial skills with excellent spelling, grammar, and punctuation.
• Proficiency with computers, including Microsoft Word, Outlook, Windows applications, and internet navigation.
• Ability to meet deadlines, maintain attention to detail, and manage multiple tasks with strong organizational skills.
• A professional and courteous demeanor both in person and on the phone.
• Self-motivation with the ability to work independently and follow established procedures.
• A minimum of a high school diploma and a professional résumé.
• Prior legal experience is preferred but not required.

REQUIREMENTS/DEMANDS

The physical/mental demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities, if accommodations would not create undue hardship, to perform the essential functions.

• Work is primarily performed in an office environment with extended periods of sitting at a computer workstation.
• Requires frequent use of standard office equipment, including computers, telephone, scanner, and copier.
• Must be able to lift and carry files or boxes weighing up to 25 pounds.
• Position requires accuracy, focus, and the ability to manage multiple tasks in a deadline-driven environment.

The statements herein are intended to describe the general nature and level of work being performed and are not to be construed as an exhaustive list of responsibilities, duties and skills required of personnel so classified. Furthermore, they do not establish a contract of employment and are subject to change at any time due to reasonable accommodation, business demands or direction by management.

Job Type: Full-time

Pay: $16.06 - $18.47 per hour

Expected hours: 40 per week

Benefits:

• Dental insurance
• Flexible spending account
• Health insurance
• Life insurance
• Paid sick time
• Paid time off
• Retirement plan
• Vision insurance

Work Location: In person