Legal Secretary*U8 - City Attorney's Office (City Services and Community Development Section)

Phoenix is the 5th largest city in the country and the vibrant center of one of the fastest-growing job markets and economies in the United States. With more than 14,000 employees working across 41 departments, the City of Phoenix offers opportunities for career growth and advancement. Whether you're an experienced professional or just starting your career, working in public service offers many rewards!

The Law Department is comprised of three divisions: the City Attorney's Office, which handles representing the City in civil matters, the City Prosecutor's Office, which handles the prosecution of misdemeanor crimes committed in Phoenix, and Management Services.

The City Attorney's Office is seeking a Legal Secretary*U8 to join and support four Attorneys in the City Services and Community Development section. This role works directly with attorneys for assignments, and reports to a Lead Legal Secretary.

Responsibilities include:

• Mange docketing systems and attorney calendars for court dates, deadlines, and hearings in case management system (ProLaw).
• Provide attorney support to include managing calendars, scanning and docketing court documents and correspondence, and providing mail to attorneys for review daily.
• Reviewing documents for completeness, and typographical/formatting errors.
• Preparing and filing legal documents using various e-filing systems in compliance with court rules and attorney instructions.
• Preparing and/or drafting ordinances, letters, memoranda, agendas, reports, and general correspondence.
• Processing Forcible Detainers and Judgment Renewals.
• Maintaining case files; open, close and create files in case management system (ProLaw).
• Ensure all section records are maintained in compliance with city retention and archiving policies.
• Preparing and sending closed files to City Records and complete forms at a minimum once per year, in compliance with department procedures.
• Managing and monitoring multiple electronic mailboxes.
• Prepare comprehensive travel packets that include conducting research of flights, hotel, ground transportation, parking estimates, etc.
• Prepare MDA and PDC forms for attorney reimbursement.
• Complete and/or assist with special projects as assigned.

• Team player
• Strong organization skills.
• Ability to plan and organize workload
• Ability to comply with established time constraints.
• Strong communication skills.
• Knowledge of how to draft various legal documents.

Pay Range: $23.74 - $35.08 per hour

Hiring Range: $23.74 - $31.82 per hour

Pay Range Explanation:

• Pay range is the entire compensation range for the position classification.
• Hiring range is an estimate of where you can receive an offer. The actual salary offer will carefully consider a wide range of factors, including your skills, qualifications, experience, education, licenses, training, and internal equity.

Internal Only: Please understand that this is pay grade 743. If selected, your salary offer will be based on the applicable promotion or demotion worksheet in accordance with the City Pay Ordinance.

• Promotions occur when the last two digits of the pay grade increase.
• Demotions occur when the last two digits of the pay grade decrease.
• Lateral transfers occur when there is no change to the last two digits of the pay grade.
• When there is a change in the first digit of the pay grade, there may also be a change to your classification or unit.

Your job classification can be found in eCHRIS > Personal Details under your name, located in the top left section of the page.

The pay grade and classification/unit of your current position may be found by looking up your job title on the job description page.

A comprehensive benefits package is offered which includes:

• for more details: Pension Information
• 401(a) and 457 plans with employer contributions
• Choice of generous medical HMO, PPO, or HSA/HDHP plans
• Medical enrollment includes a monthly $150 City contribution to a Post-Employment Health Plan
• Wellness incentive of up to $720 annually
• Dental, vision, and life insurance options
• Employer paid long-term disability
• Free Bus/light rail pass
• Tuition reimbursement program up to $6,500 per year
• Paid time off includes 13.5 paid holidays, 12 vacation days, and 15 sick days and personal leave days
• Paid Parental Leave for eligible employees up to 480 hours (12 weeks) of paid leave for the birth, adoption, or foster care placement of a child during a 12-month period
• Federal Student Loan Forgiveness offered through Savi

For more details, visit: Unit 008 Benefits

• Two years of clerical experience in a legal setting, including training in typing and stenography.
• Other combinations of experience and education that meet the minimum requirements may be substituted.
• All finalists for positions are subject to a criminal background check applicable to the department or position.
• Some positions require the use of personal or City vehicles on City business. Individuals must be physically capable of operating the vehicles safely, possess a valid driver's license and have an acceptable driving record. Use of a personal vehicle for City business will be prohibited if the employee is not authorized to drive a City vehicle or if the employee does not have personal insurance coverage.
For information regarding pre-screening and driving positions,
• .
• The City job description can be found here.

The minimum qualifications listed above, plus:

• Experience with Rules of Court, Evidence and Discover, Federal Privacy Act, Freedom of Information Act, and City Ordinances.
• Planning and organizing workload to comply with established time constraints.
• Legal secretary experience working with minimal supervision.
• Experience with legal terminology, principles, precedents, procedures, and research methods.
• Docketing experience using a program and manually docketing dates, along with maintaining electronic and hard copy files.
• Experience filing documents and briefs in Superior, District, respective appellate courts, Office of Administrative Hearings, and other venues.
• Front desk customer service experience

Recruitment closes February 27, 2026. All materials must be received by 11:59 p.m. on this date.

This is a position-based recruitment and will not result in any ongoing eligibility list. This recruitment and any selection processes resulting from this recruitment may be used to fill other related vacancies within the organization now or in the near future.

Apply online by completing the required information and attaching, as one document, your cover letter and resume. Please include your experience as it relates to the qualifications stated above. Only the highest qualified may be posted to the eligible to hire list. The results of the resume screening process will be sent to your primary email address.

• Job interviews may be held by video or audio conference.
If you are in need of computer resources,
• for free options.
Arizona at Work has frequent classes to help with resume writing, interviewing skills, and general career guidance.
• for more information.
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• If you require assistance at any stage of the application process due to an accessibility issue, please contact the Human Resources Department by phone at (602) 495-5700 or by text at (800) 367-8939. You may also fill out and submit a Reasonable Accommodation Request Form.

Legal Secretary, JC:01020, ID# 60677, 02/06/2026, USM, PA, Benefits:008

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City of Phoenix is an equal opportunity employer. AmeriCorps, Peace Corps, and other national service alumni who meet the required qualifications are encouraged to apply.