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Legal Staff Assistant
Wilson Elser is a leading defense litigation law firm with more than 1400 attorneys in 43 offices throughout the United States. Founded in 1978, we rank among the top 100 law firms identified by The American Lawyer and 36 in the National Law Journal's survey of the nation's largest law firms.
Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation. If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our Legal Staff Assistant position in our Portland office.
This position is on-site five days per week.
Qualifications
- 1+ years of office experience; Legal experience is a plus
- High level of motivation with ability to work independently and as part of a team
- Ability to multitask, successfully manage and prioritize a variety of demands daily, and take direction from support staff and attorneys
- Ability to work in a fast-paced environment with changing priorities
- Extremely detail-oriented and able to prioritize a heavy workload
- Effective oral, written, and interpersonal communication skills
- Proficiency in MS Office, including Outlook, Word and Excel
- Experience with databases and data entry a plus
Responsibilities
- Provide general administrative and clerical support as directed
- Monitor service notifications, download and save documents in iManage and circulate to team members as appropriate
- Process matters for closing
- Assist with reception coverage, including answering telephone and directing calls, greeting office visitors, and preparing conference rooms for meetings
- Manage and update data using Excel spreadsheets
- Print and send out mail
- Prepare case information sheets (address lists)
- Prepare master captions and COS
- Follow-up on vendor invoices
- Print documents for notebooks, if not billable
- Make copies
- Prepare basic cover letters
- Breakdown binders and recycle materials
- Download documents from CD's for paralegal review
- Other administrative tasks as assigned
Why Should You Apply?
- Benefits: Outstanding benefits package, including 401k match and generous PTO plan
- Career Growth: Ample opportunities for professional development and advancement
- Employee Perks: Access to corporate discount plans and other benefits
Wilson Elser welcomes submissions of candidates for our open positions exclusively from recruitment agencies with an active, signed fee agreement who have been granted access to a position through our dedicated Recruitment Agency Portal. We are unable to consider submissions from recruitment agencies without a current (dated as of 7/1/2024) agreement in place. We appreciate your understanding. For collaboration inquiries or to establish an agreement, please contact us at talentacquisition@wilsonelser.com.
Wilson Elser is committed to a collegial work environment in which all individuals are treated with respect and dignity. It is the Firm's policy that employment will be based on merit, qualifications, and competence. Further, employment decisions will be made without regard to an applicants race, color, age, sex, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation or preference, gender identity, physical or mental disability, status as a victim of domestic violence, sex offenses, or stalking, past or present service in the uniformed services or application or obligation to serve in the uniformed services, or any other characteristic protected by law.
Wilson Elser endeavors to make the Wilson Elser website accessible to any and all users. You may review our Accessibility Policy here.
California Residents may review our CCPA notice for applicants and employees here.
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