Legal Support Specialist

Greenberg Traurig (GT), a global law firm with locations across the world in 15 countries, has an exciting employment opportunity for you. We offer competitive compensation and an excellent benefits package, along with the opportunity to work within an innovative and collaborative environment.

Join our Litigation Team as a Legal Support Specialist located in our Albany office.

We are seeking a highly skilled professional who thrives in a fast-paced, deadline-driven environment. The ideal candidate possesses strong problem-solving and decision-making abilities, ensuring efficiency and accuracy in every task. With a dedicated work ethic and a can-do attitude, you will take initiative and approach challenges with confidence and resilience. Excellent communication skills are essential for collaborating effectively across teams and delivering exceptional client service. If you are someone who demonstrate initiatives, adaptability, and innovation, we invite you to join our team.

This role will be based in our Albany, NY office, on an in-office basis. Regular in-office presence is required for day-to-day operations, as well as for team meetings, training opportunities, and relationship building. This role reports to the Business Director of the Albany office.

Position Summary

The Legal Support Specialist supports a broad range of practice-specific activities including business development, managing day-to-day administrative and strategic initiatives, managing workflow, and preparation of client reports and documents. The role also requires the effective management of the professional responsibilities of the assigned attorneys, including coordination with clients, proactive management of attorney calendars, and responsibility for monthly billing. Candidates must demonstrate professionalism, excellent communication skills, attention to detail, technical savvy, the ability to handle multiple priorities, and work in an organized and efficient manner. Candidate should be flexible to work overtime as needed.

Key Responsibilities

• Assists in the creation, editing, proofreading, and processing of legal documents such as correspondence, memoranda, closing documents, pleadings, papers and other practice specific documents.
• Acquires an in-depth understanding of client relationships and businesses to provide the team information necessary to support client needs.
• Ability to understand and navigate firm resources to make recommendations to attorneys related to client support.
• Provides case management for client matters and coordinates workflow within the team.
• Ensures attorneys are complying with client requests and requirements, including client specific billing requirements.
• Manages practice calendars to ensure team operates efficiently.
• Maintains legal files (both paper & electronic), organizes and files documents in designated order.
• Updates case information, scans and organizes legal files.
• Manages document deliveries and tracks final executed documentation.
• Assists with overflow work and other projects as needed.
• Attends team strategy meetings.
• Collaborates and works with paralegals and other legal support team members where applicable.
• Receives and evaluates telephone calls for supported attorneys, fields calls and conveys messages as necessary. Communicates with clients, opposing counsel, courts, and liaisons as needed.
• Processes time entry, open new matters, drafts engagement letters and audit responses, makes travel arrangements, processes reimbursement expenses, maintains attorney calendars, collates information, prepares agendas, reviews and prepares billing invoices, and other administrative duties.
• Other special projects as needed.

Qualifications

Skills & Competencies

• Knowledge of laws, legal codes, court procedures or agency rules of assigned practice group (e.g., State and Federal court filing, including e-filings).
• Must be skilled in handling administrative tasks such as attorney time entry, travel arrangements, and processing of invoices and expenses.
• Problem-solving ingenuity and ability to prioritize and manage multiple activities.
• Must be a self-starter, organized, able to work with a minimum of supervision.
• Strong attention to detail, organizational skills, and ability to manage time effectively.
• Outstanding interpersonal communication skills, both written and oral, including solid composition, research, and editing skills.
Position also requires the ability to work under pressure to meet strict deadlines.

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Education & Prior Experience

• Bachelor’s Degree or equivalent experience preferred.
• The ideal candidate will have a minimum of 2 to 3 years of experience working as a legal secretary supporting multiple attorneys.
• Litigation experience is preferred.
• Experience in a fast-paced, large law firm environment is highly desired.

Technology

• Proficiency with Windows-based software and Microsoft Word, Excel and Outlook required.
• Working knowledge of iManage and Concur preferred.

The expected pay range for this position is:

$31.69 to $36.86 per hour

Salary will be determined based upon education, experience, job related factors permitted by law, internal equity, and market data, including geographic pay differentials in locations where market pay differs from the national average. Full time employees may be eligible for a discretionary bonus, health insurance with an optional HSA, short term disability, long term disability, dental insurance, vision care, life insurance, Healthcare and Dependent Care Flexible Spending Accounts, 401K, vacation, sick time, and an employee assistance program. Additional voluntary programs include: voluntary accident insurance, voluntary life, voluntary disability, voluntary long term care, voluntary critical illness and cancer insurance and pet insurance. Commuter and Transit programs may also be available in certain markets.

GT is an EEO employer with an inclusive workplace committed to merit-based consideration and review without regard to an individual’s race, sex, or other protected characteristics and to the principles of non-discrimination on any protected basis.