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Liaison, Procurement - Northeast College
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JOB SUMMARY
To provide basic advisory, technical and administrative skills necessary to plan for, prepare, and manage requests for the acquisition of supplies, equipment and services required by the College in compliance with applicable laws, rules, regulations, policies and procedures.
ESSENTIAL FUNCTIONS
Prepare and review for accuracy and compliance Purchase Requisitions and Direct Pay Requests as required.
Research and identify qualified suppliers; plan and organize requirements, specifications, and appropriate supporting documentation for requested procurements.
Obtain budgetary quotes from suppliers and prepare appropriate budget planning information for management.
Maintain appropriate documentation of purchase transaction file and records for auditing purposes.
Prepare reports on a routine and ad-hoc basis to provide information on purchase requisition/purchase order activities.
Interact regularly to assist College personnel in the processing of requisitions, making recommendations to personnel regarding suppliers and sources of specific materials and advising the personnel of the proper procedures to follow in making the purchases.
Promote small business utilization through participation in vendor outreach programs.
Provide training to assigned Customers regarding various procurement policies procedures, methodologies and PeopleSoft procurement training.
Participate in management meetings, advising management of: market conditions; work conditions and activities; materials, equipment and services price trends; and vendor activity that could affect budget or college operations.
Utilize knowledge of College specific requirements for good and services, to formulate short-term and long-term strategies in conjunction with Procurement Operations to ensure quality and continuity of supply and minimizing total cost.
Familiarity with College Budgets; should possess a general knowledge of the General Expenditures Subaccount Listing to verify the correct expense account is used relative to the transaction for all procurement, Accounts Payable, and other related requests.
Makes purchases for routine good and services as permitted under HCC’s Procurement Card Program.
Generate effective communications, good relationships and a positive image with suppliers, promoting courtesy, objectively, honestly, and fairness.
Develop an effective open working relationship within all of HCC in resolving day-to-day procurement related issues (e.g., purchase requisition tracking and expediting; expediting product delivery with suppliers; Receiving Reports discrepancies; and supplier non-performance issues.
Perform other duties, tasks and assignments as required.
QUALIFICATIONS
Education & Experience
General Office. Must be able to perform all job requirements with or without reasonable accommodations; remain in a stationary position during shift; move items weighing up to 25 pounds; position self to operate job equipment; apply established protocols in a timely manner. Must access, input and retrieve information from technology devices; communicate with others to accomplish job requirements. May be required to work after hours to include weekends and holidays.
SECURITY SENSITIVE:
This job class may contain positions that are security sensitive and thereby subject to the provisions of Texas Education Code § 51.215
Location
EEO Statement
Sandra B. Jacobson, J.D., M.Ed., SHRM-SCP, Director EEO/Compliance, Title IX Coordinator
Office of Equal Opportunity and Title IX
To provide basic advisory, technical and administrative skills necessary to plan for, prepare, and manage requests for the acquisition of supplies, equipment and services required by the College in compliance with applicable laws, rules, regulations, policies and procedures.
ESSENTIAL FUNCTIONS
Prepare and review for accuracy and compliance Purchase Requisitions and Direct Pay Requests as required.
Research and identify qualified suppliers; plan and organize requirements, specifications, and appropriate supporting documentation for requested procurements.
Obtain budgetary quotes from suppliers and prepare appropriate budget planning information for management.
Maintain appropriate documentation of purchase transaction file and records for auditing purposes.
Prepare reports on a routine and ad-hoc basis to provide information on purchase requisition/purchase order activities.
Interact regularly to assist College personnel in the processing of requisitions, making recommendations to personnel regarding suppliers and sources of specific materials and advising the personnel of the proper procedures to follow in making the purchases.
Promote small business utilization through participation in vendor outreach programs.
Provide training to assigned Customers regarding various procurement policies procedures, methodologies and PeopleSoft procurement training.
Participate in management meetings, advising management of: market conditions; work conditions and activities; materials, equipment and services price trends; and vendor activity that could affect budget or college operations.
Utilize knowledge of College specific requirements for good and services, to formulate short-term and long-term strategies in conjunction with Procurement Operations to ensure quality and continuity of supply and minimizing total cost.
Familiarity with College Budgets; should possess a general knowledge of the General Expenditures Subaccount Listing to verify the correct expense account is used relative to the transaction for all procurement, Accounts Payable, and other related requests.
Makes purchases for routine good and services as permitted under HCC’s Procurement Card Program.
Generate effective communications, good relationships and a positive image with suppliers, promoting courtesy, objectively, honestly, and fairness.
Develop an effective open working relationship within all of HCC in resolving day-to-day procurement related issues (e.g., purchase requisition tracking and expediting; expediting product delivery with suppliers; Receiving Reports discrepancies; and supplier non-performance issues.
Perform other duties, tasks and assignments as required.
QUALIFICATIONS
Education & Experience
- High School Diploma or GED required
- Associate’s degree in Business Administration or related field preferred
- 3 years hands-on experience in purchasing a broad range of materials, equipment and services required
- Experience in an educational environment preferred
- Valid Texas Driver License
- MS Office Programs
- Information Management Systems
- State of Texas Procurement Laws and Regulations
- Delivering High Quality Work
- Accepting Responsibility
- Serving Customers
- Supporting Organizational Goals
- Driving Continuous Improvement
- Acting with Integrity
- Thinking Critically
- Managing Change
- Communicating Effectively
General Office. Must be able to perform all job requirements with or without reasonable accommodations; remain in a stationary position during shift; move items weighing up to 25 pounds; position self to operate job equipment; apply established protocols in a timely manner. Must access, input and retrieve information from technology devices; communicate with others to accomplish job requirements. May be required to work after hours to include weekends and holidays.
SECURITY SENSITIVE:
This job class may contain positions that are security sensitive and thereby subject to the provisions of Texas Education Code § 51.215
The Organization
Houston Community College (HCC) is composed of 14 Centers of Excellence and numerous satellite centers that serve the diverse communities in the Greater Houston area by preparing individuals to live and work in an increasingly international and technological society. HCC is one of the country’s largest singly-accredited, open-admission, community colleges offering associate degrees, certificates, workforce training, and lifelong learning opportunities.
The Team
Play a central role at HCC as you keep our everyday operations running like clockwork. You’ll get the chance to make things happen and work closely with inspiring leaders across different parts of the institution. Whether your role is supportive, administrative, financial or something else, you’ll be part of a dynamic team that not only provides HCC students with cutting-edge academic and career tools, it also takes care of its people.
Play a central role at HCC as you keep our everyday operations running like clockwork. You’ll get the chance to make things happen and work closely with inspiring leaders across different parts of the institution. Whether your role is supportive, administrative, financial or something else, you’ll be part of a dynamic team that not only provides HCC students with cutting-edge academic and career tools, it also takes care of its people.
Location
Houston is a city with limitless possibilities:
- Fourth-largest city in the U.S. and home to 54 Fortune 500 companies, second only to New York City’s 55.
- Approximately 145 languages are spoken here.
- Overall after-taxes living costs are 5.6 percent below the average for all 308 urban areas recently surveyed.
- Houston is a major-league sports town, and don’t forget the annual Houston Livestock Show & Rodeo.
- The weather is great! Mild winters ensure that outdoor activities can be enjoyed year-round.
- World-renowned medical care. The Houston metro area has long been known for its first-rate healthcare system, with many Houston area hospitals consistently ranking among the nation’s top institutions.
- With over 150 museums and cultural institutions in the Greater Houston area, museums are a large part of Houston’s cultural scene.
- Houston is the Culture & Culinary Capital of Texas with more than 7,500 restaurants and eating establishments covering 60+ cuisines.
If this sounds like the role for you and you’re ready to join an amazing team, please apply right away.
EEO Statement
Houston Community College does not discriminate on the bases of race, color, religion, sex, gender identity and expression, national origin, age, disability, sexual orientation or veteran’s status. The following person has been designated to handle inquiries regarding the non-discrimination policies:
Sandra B. Jacobson, J.D., M.Ed., SHRM-SCP, Director EEO/Compliance, Title IX Coordinator
Office of Equal Opportunity and Title IX
PO Box 667517
Houston TX, 77266
713 718.8271 or hcc.oeotix@hccs.edu
HCC values its employees and their contributions, promotes opportunities for their professional growth and development, and provides a positive working and learning environment that encourages involvement, innovation, and creativity.
Individuals with disabilities, who require special accommodations to interview, should contact (713) 718-8565.
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