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Library Accounting Assistant
Description
Under the daily supervision of the Accounting Manager, the Library Accounting Assistant will use standard accounting practices and financial software to process invoices, prepare and submit payments to vendors. The Accounting Assistant will work with all aspects of financial software including but not limited to accounts payable, general ledger and account reconciliation. Some general office and reception duties are also required. Assists other Administrative Office staff with reception and clerical duties.
Schedule is flexible, generally between 8:00 a.m. and 4:30 p.m. on weekdays, not every day is required.
Open until filled, with first review of applicants on March 2, 2026.
Examples of Duties
- Process Library invoices and run weekly payments to vendors
- Post journal entries
- Respond to questions from vendors and staff
- Assist Accounting Manager with special projects
- Assist with daily receipts
- Cash handling
- Monthly accounting reconciliations
- Periodically assists with reception duties in the Administrative Office
- Participates in departmental and library-wide training and activities, including technology and safety training
- Provides excellent internal and external customer service
- Other duties as assigned
Requirements
- Proficient spreadsheet and accounting software skills
- Ability to perform routine clerical and record-keeping tasks repetitively and efficiently
- Attention to detail and commitment to accuracy
- Strong commitment to public service
- Ability to work with library customers, vendors, and staff in a friendly and efficient manner
- Excellent oral and written communication skills
- Accurate computer and keyboarding skills
- Proficiency with workplace productivity software, including skills in Microsoft Office Suite
- Ability to maintain reliable attendance and regular schedule
- Ability to issue guidance and ensure compliance with the Library’s Rules of Conduct and policies
- Flexibility to adapt to changing situations and varying work schedule
- Physical mobility to push a cart and collect cash at service points throughout the Library
- Satisfactory pre-employment background check
Acceptable Experience and Training
- Associate degree or two years of college in the accounting or finance related field required
- Two years of clerical or accounting experience required
- Knowledge of French and/or Spanish is helpful
- Any equivalent combination of experience and training which provides the required knowledge, skills, and abilities
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