Library and Archives Paraprofessional 4

• Process and maintain records of law library materials and delivery of law library services.
• Ensure access to the law libraries is maintained in accordance with DOC Directives and local Operational Memorandums.
• Provide research resources and resolve research inquiries: monitor researchers to assure adherence to collections use and security procedures; guide researchers to other sources for records, publications, and information.
• Respond to inquiries from incarcerated individuals, staff, and other DOC law libraries.
• Provide resources for researching case law, etc. and remains knowledgeable about legal, departmental, and institutional changes affecting operation of the law library and other incarcerated individual legal access procedures.
• Provide access to legal photocopy services for legal pleading and/or exhibits and opportunities to send legal mail.
• Provide services for e-filing to the courts.
• Ensure timely responses to requests from individuals pertaining to the use of the legal resources computers and visit cell fronts as needed during periods of restricted movement and lockdowns.
• Provide direction to the incarcerated population on services of the law library; process kites; inspect and process legal mail.
• Schedule time in between movement periods when the law libraries are closed to assist with legal requests in maximum custody and infirmary areas. Assist library users in locating desired reference materials and use of law library resources.
• Assess trend and development for future interest on legal fields of the incarcerated population.
• Maintain materials, including electronic files, in the law library collection in accordance with DOC directives.
• Responsible for coordination of inter library loans with Washington State Law Library, state courts, and the applicable state and local agencies.
• Plans for equipment needs of units, oversees equipment upkeep, service, and repair; ensures maintenance of supply inventory.
• Prepares statistical, operational, and administrative reports; designs and implements data collection methods; utilizes data visualization tools in the preparation reports.
• Monitor use of law library collection management including arrangement of ad description, records accessing and storage, audits and holdings, and records disposition.
• Identify records requiring preservation; initiates and supervises indexing and project to enhance access to the collection.
• Maintain integrity of catalog for each law library by resolving bibliographic record errors, duplicates or omitted of records and maintaining records of subscription from vendors and other resources.
• Perform inventory and reporting tasks of law books, legal collections, and equipment.
• Maintain and publish the law library schedule and ensure an adequate number of law clerks are maintained to meet the needs of the schedule.
• Instruct law clerks, staff, and volunteers in law library operations and policies/procedures and delivery of service to users.
• Hire, supervise, and evaluate and terminate incarcerated law clerks; track and submit clerk payroll.
• Provide notary services for incarcerated population.
• Present orientation regarding the law library and legal services to all newly arriving incarcerated individuals.
• Schedule contract attorney seminars and appointments as needed.
• Host special visits and tours of law library.
• Provide resource material and information to other DOC law libraries.
• Other duties as assigned

• Cultivate an environment of integrity and trust: Corrections values partnership and trust. We foster openness and support courageous conversations. We are committed to doing what we say we are going to do by being accountable and taking personal ownership in our actions.
• Respectful and inclusive interactions: Corrections appreciate and values individuals by promoting an inclusive and diverse environment, which encourages safety. We respect, value, and listen to the thoughts, feelings, and perspectives of our stakeholders and consider the impact on those we serve as well as each other.
• People's safety: Corrections believe in creating an environment that values physical, mental, and emotional security and well-being. We honor those who advance safety for all.
• Positivity in words and actions: At Corrections, we assume positive intentions and believe there is a shared desire for the best outcome. We consistently demonstrate positive behavior and always put forth our best effort.
• Supporting people's success: Corrections is committed to our community - understanding individuals, instilling hope, embracing change, and providing opportunities.

• A detailed resume
• A cover letter
• Three professional references

• A background check including criminal record history will be conducted prior to a new hire. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position.
• Employees may work directly with or near incarcerated individuals in a potentially hazardous setting. Please consider this when deciding whether to apply.
• We are committed to maintaining a drug and alcohol-free work environment, and our employees are expected to comply with all state and federal laws. A pre-employment drug test may be administered as part of the selection process, and applicants who test positive for any controlled substances will be disqualified from consideration.
• Oleoresin Capsicum (OC) is an aerosol pepper spray made available as a means of self-defense and/or de-escalation. Applicants with sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.
• Animal care projects are a common component of most Washington State prisons, including dog and cat programs. Applicants with animal sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.
• Tuberculosis (TB) is a priority health issue for DOC employees. The successful candidate may be required to provide valid proof of a baseline TB skin test within 60 days from the date of hire. When positive tests result, further information, testing and treatment will also be required. Employment is not contingent upon test results.
• DOC complies with the employment eligibility verification requirements for the federal employment eligibility verification form I-9. The selected candidate must be able to provide proof of identity and eligibility to work in the United States consistent with the requirements of that form. https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents
• DOC does not use E-Verify; therefore, we are not eligible to extend STEM-Optional Practice Training (OPT). For information, please visit www.uscis.gov.

• Remote/telework/flexible schedules (depending on position)
• Up to 25 paid vacation days a year
• 8 hours of paid sick leave per month
• 12 paid holidays a year
• Generous retirement plan
• Flex Spending Accounts
• Dependent Care Assistance
• Deferred Compensation and so much more!

Many DOC jobs are covered by the Public Safety Employees' Retirement System (PSERS). If someone moves from a Public Employees Retirement System (PERS) eligible position to a PSERS eligible position, they actually retire under two different systems/plans. For more information, please contact the Department of Retirement System (DRS) at: 1-800-547-6657.

For questions about this recruitment, or to request reasonable accommodation in the application process, please emailRachelle.Tripp@doc1.wa.gov. For TTY service, please call the Washington Relay Service at 7-1-1 or 1-800-833-6388.