Library Assistant

Agency Information:

It is the mission of the State Library to improve the lives of Kansas residents by providing resources that:

• will deliver 21st Century library services and resources to all Kansans and help all Kansans be successful in a global market,
• will increase reading readiness and on-grade reading acuity,
• improve chances for academic success,
• help start and grow businesses,
• assist individuals with employment opportunities, and
• provide lifelong educational services.

About the Position

• Who can apply: Anyone
• Classified/Unclassified Service: Unclassified
• Full-Time/Part-Time: Full-Time
• Work Schedule: 8AM – 5PM
• Eligible to Receive Benefits: Yes
• Veterans' Preference Eligible: Yes
• Application Deadline: Open Until Filled

Compensation:

• Hourly Pay: $16.00 – 19.25
• Note: Salary can vary depending upon education, experience, or qualifications.

Employment Benefits:

• Comprehensive medical, mental, dental, vision, and additional coverage
• Sick & Vacation leave
• Work-Life Balance programs: parental leave, military leave, jury leave, funeral leave
• Paid State Holidays (designated by the Governor annually)
• Fitness Centers in select locations
• Employee discounts with the STAR Program
• Retirement and deferred compensation programs

Visit the Employee Benefits page for more information

Position Description:

This position supports the State Library of Kansas by delivering high-quality customer service, technical library operations and collection maintenance. Serving as the first point of contact, the role assists legislators, state employees, and the public by responding to inquiries and guiding users in accessing physical and digital library resources through in-person, phone, and email communication. The position also enhances collection discoverability through original cataloging and metadata management using established standards such as MARC, Dewey, and Dublin Core, while maintaining bibliographic integrity and supporting the integrated library system (ILS) and online catalog. Additionally, the role performs circulation duties and ensures the upkeep of the physical collection through shelving, inventory, repair, and distribution of Kansas government documents to depository libraries, while adhering to agency policies and maintaining patron privacy.

Minimum Qualifications

The successful candidates must have:

• Three years of experience in library work, the equivalent in relevant education, or a combination of each.

Preferred Qualifications

• Previous experience working in collections and access services or cataloging within a library environment.

and/or

• Previous experience working in patron engagement or circulation within a library environment.

Special Knowledge, Skills and Abilities

• Attention to detail.
• Ability to multitask, pivot effectively between skills and remain organized to meet work expectations.
• Intermediate to advanced knowledge of standard office software, especially Microsoft Office applications.
• Working knowledge of integrated library systems. (preferred)
• Clear understanding of library classification systems. (preferred)
• Ability to communicate and engage with patrons of varying backgrounds and educational levels.
• Communicate effectively orally, in-person and telephone, and written.
• Ability to solve problems and apply critical thinking skills needed to analyze issues and questions.
• Ability to exercise independent judgment within a limited sphere.
• Establish and maintain effective working relationships.

Post Offer Requirement:

Kansas Tax Clearance Certificate: A valid Kansas Tax Clearance Certificate is a condition of employment for all employees of the State of Kansas. Applicants (including non-residents) who receive a formal job offer for a State job, are required to obtain a valid Tax Clearance within ten (10) days of the job offer. A Tax Clearance can be obtained through the Kansas Department of Revenue who reviews individual accounts for compliance with Kansas Tax Law. Please be encouraged if you have a missing tax return(s) or you owe taxes to the State of Kansas, the Kansas Department of Revenue will work with you. The Kansas Department of Revenue can set you up on a payment plan to receive a Tax Clearance so you can get a job working for the State of Kansas. The Kansas Department of Revenue can be contacted at 785-296-3199. Kansas Department of Revenue - Tax Clearance Frequently Asked Questions

Recruiter Contact Information:

Name: Sarah Aasen

Email: Sarah.Aasen@ks.gov

Mailing Address: Department of Administration Office of Personnel Service 915 SW Harrison, Suite 260, Topeka, KS 66612

Job Application Process:

• First Sign in or register as a New User.
• Complete or update your contact information on the Careers> My Contact Information page. *This information is included on all your job applications.
• Upload required documents listed below for the Careers> My Job Applications page.
• Start your draft job application, upload other required documents, and Submit when it is complete.
  • Manage your draft and submitted applications on the Careers> My Job Applications page.
• Check your email and My Job Notifications for written communications from the Recruiter.
  • Email – sent to the Preferred email on the My Contact Information page
  • Notifications – view the Careers> My Job Notifications page

Helpful Resources at jobs.ks.gov: “How to Apply for a Job – Instructions” and “How to Search for a Job – Instructions"

Required Documents for this Application to be Complete:

Upload these on the Careers - My Job Applications page

• DD FM 214 (if you are claiming Veteran’s Preference)

Upload these on the Attachments step in your Job Application

• Resume
• Letter of Interest / Cover Letter

How to Claim Veterans Preference:

Veterans' Preference Eligible (VPE): Former military personnel or their spouse that have been verified as a "veteran"; under K.S.A. 73-201 will receive an interview if they meet the minimum competency factors of the position. The veterans' preference laws do not guarantee the veteran a job. Positions are filled with the best qualified candidate as determine by the hiring manager.

Learn more about claiming Veteran’s Preference

How to Claim Disability Hiring Preference

Applicants that have physical, cognitive and/or mental disabilities may claim an employment preference when applying for positions. If they are qualified to meet the performance standards of the position, with or without a reasonable accommodation, they will receive an interview for the position. The preference does not guarantee an applicant the job, as positions are filled with the best qualified candidate as determined by the hiring manager.

Learn more about claiming Disability Hiring Preference

PLEASE NOTE: The documentation verifying a person's eligibility for use of this preference should not be sent along with other application materials to the hiring agency but should be sent directly to OPS. These documents should be emailed to Gustavo.Victoriano@ks.gov, or can be mailed/delivered in person to:

ATTN: Disability Hiring Preference Coordinator
Office of Personnel Services
Docking State Office Building
915 SW Harrison, Ste 260
Topeka, KS 66612

Equal Employment Opportunity:

The State of Kansas is an Equal Opportunity Employer. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job.

If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the agency recruiter.