Library Associate I-Programs Department

Description

The Department of Libraries is seeking a Library Associate I. This highly adaptable position works for the Programs Department. The position provides support for the Programs Director and the Department as whole by performing general administrative tasks, such as filing, typing and organizing schedules. This role also includes project tracking and report reviewing, as well as providing occasional assistance with producing print and digital marketing materials, attending Outreach events, completing administrative tasks for NPL’s volunteer program and more.

Essential Functions

Essential functions include but are not limited to:

• Proficient in Microsoft Office products such as WORD, EXCEL, PowerPoint and software systems - Canva, iMovie
• Performs administrative duties in collecting data and preparing and analyzing excel and written reports
• Performs administrative duties in organizing, scheduling, filing, typing and more.
• Orders materials and supplies related to programming
• Creates PowerPoints presentations
• Research topics for reports and other projects
• Edits reports and writes award applications
• Ability to prioritize tasks
• Assists with coordinating special projects and community events
• Promotes the library’s programs, services, spaces, philosophy and initiatives
• Ability to communicate effectively verbally and in writing
• Writes grants and award nominations
• Work to ensure division work is cross supported through all Programming work units (youth, adult, outreach, public relations) and aligned with the Library strategic plan
• Assists Public Relations and Marketing Coordinator with graphic design tasks, maintaining social media pages
• Assists with coordinating special projects and community events
• Promotes the library’s programs, services, spaces, philosophy and initiatives
• Developing fliers, wrap up reports and other promotional materials
• Ability to lead and work in a team setting and prioritize tasks
• Participates in committees and attends training related to the job
• Attends outreach events, representing NPL to the community & schools
• Supervises volunteers, interns and NEL’s
• Perform other job duties requiring skills, knowledge and physical requirements as demanded by those duties described or less. Individual assignments will be determined by the supervisor based on then current workloads and department needs
• Develop training modules on necessary topics and conduct training sessions across the system
• Monitor and track budgets

Education/Experience

Work requires broad knowledge in a general professional or technical field. Knowledge is normally acquired through four years of college resulting in a Bachelor's degree or equivalent.

One year of experience in library or related services.

Additional Preferred Experience:

• Experience with reports, program plans, curriculums and training modules.
• Experience with administrative tasks in an office setting.
• Graphic design experience.
• Knowledge of supervision.
• Technology forward thinker.

Additional Information & Requirements

• Valid Driver's license required
• Food Handlers Card and Notary License preferred.