Library Service and Technology Guide (Tier 1) - Passport Services

Duties and Responsibilities

Note: The following duties are illustrative and not exhaustive. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. Depending on assigned area of responsibility, incumbents in the position may perform one or more of the activities described below.

• Provides front-line customer service assistance via phone, email or in person to internal and external customers. Provides direction, promotion of and instruction in accessing and using the library’s automated circulation system, computerized databases, library related software, e-book and digital magazine platforms, general office equipment.
• Manages customer accounts, including Library card registration, fines and fees within the integrated library system.
• Performs troubleshooting and instruction on a variety of hardware, software and general office equipment. Maintains digital literacy awareness and education.
• Manages meeting rooms, study rooms and computer usage.
• Maintains knowledge of and practices adherence to library and county policies and procedures, rules and practices.
Performs other related duties as required.

Job Specifications

• Knowledge of computer hardware, software, Microsoft products, varying office equipment.
• Knowledge of library filing and classification systems. Accurately sort, file, and/or retrieve material using alphabetical, numerical and chronological systems.
• Knowledge of library services, practices and techniques.
• Knowledge of accessing and using the library’s automated circulation system, computerized databases, related software, e-book and digital magazine platform.
• Knowledge of the basic operation, maintenance and troubleshooting of library automated systems and personal computers.
• Ability to communicate effectively, both orally and in writing.
• Ability to multi-task, organize, and prioritize.
• Ability to plan, prepare and deliver lessons and instructional materials that facilitate active learning.
• Ability to be self-motivated and embrace change.
Ability to display patience, tact, flexibility, creativity, poise, and a positive attitude while serving customers in a busy setting.

Physical Requirements

• Must be able to lift, push, pull, stoop, crouch, balance or handle materials weighing up to 50 pounds.
• Must be able to bend and kneel.
• Must be able to stand, sit and walk for extended periods of time.

Work Category

• Medium work - Exerting up to 50 pounds of force occasionally, and/or up to 20 pounds of force frequently, and/or up to 10 pounds of force constantly to move objects.
  

Minimum Qualifications Required

• Associate degree from an accredited college or university; OR
• An equivalent combination of education, (not less than a high school Diploma/GED), training and experience that would reasonably be expected to provide the job-related competencies noted above; AND
Possession of a valid Florida Driver’s License.

NOTE:

Some of the library branches are designated by the US Department of State as Passport Acceptance Facilities, and incumbents in certain positions in this classification function as Passport Acceptance Agents, in addition to their regular library duties in those branches. To be selected and authorized to serve as a passport acceptance agent in such branches, the candidate/employee must be a U.S. citizen or a U.S. national, and 18 years of age or older; AND

Must not have a record of either: (a) A Federal or State felony conviction; or (b) A misdemeanor conviction for crimes involving moral turpitude or breach of trust, including but not limited to embezzlement, identity theft, misappropriation, document fraud, drug offenses, or dishonesty in carrying out a responsibility involving public trust.

Training and Certification: Employees selected to be passport acceptance agents will be trained to apply procedures and practices as detailed in the guidance provided by the US Department of State and must pass the certification exam and maintain an annual re-certification.