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Library Services Coordinator

Job Summary

Under the supervision of the Library Services Director, the Library Services Coordinator performs highly independent, professional-level administrative and operational work requiring comprehensive knowledge of library services, communications, marketing, and fiscal support functions. This position coordinates and manages communications and marketing efforts for all library programs, services, activities, and publications. The Coordinator oversees the library’s website, digital presence, and promotional materials; administers fiscal and payroll support functions; serves as liaison to the Library Advisory Board, County leadership, and community stakeholders; and supervises administrative staff and volunteers. Work is performed with considerable initiative, sound judgment, and adherence to County policies and public sector standards.

Essential Job Functions

Administrative & Governance Support:

Perform complex and diverse administrative duties in support of library services and operations.
Prepare and manage meeting materials, records, and correspondence for the Library Advisory Board and related entities.
Assist in creating, researching, compiling, and analyzing data for reports to the State, County, community groups, and Library Advisory Board.
Prepare, review, and maintain internal and external correspondence, program data, records, and statistics.
Provide operational guidance and support to library staff.
Maintain organized records and office management systems.

Communications & Marketing:

Coordinate communication and marketing of library programs, services, and resources.
Create, maintain, and update website content.
Develop and manage content for the library’s social media platforms.
Design and prepare marketing materials for electronic and print distribution.
Promote new and ongoing library programs and initiatives.
Apply advanced knowledge of marketing principles, social media platforms, and web content design.

Fiscal & Records Administration:

Protects and safeguards confidential information related to payroll and other sensitive matters.
Support budgeting, accounting, purchasing, and financial management functions.
Maintain accurate records and ensure compliance with financial procedures.

Customer Service & Internal Support:

Respond to telephone and in-person inquiries related to library services and programs.
Maintain professional, tactful, and positive working relationships with County officials, stakeholders, board members, staff, and the public.
Present information clearly and effectively in both written and verbal formats.

Technical & Professional Skills:

Demonstrate proficiency in MS Windows, MS Office, Adobe Acrobat Pro, Adobe Photoshop, accounting, and timekeeping software.
Utilize Integrated Library System (ILS) or similar software.
Apply skills in website design, content editing, and digital communications.
Manage projects with minimal supervision.
Adapt to new and complex software systems.
Maintain strong organizational, public speaking, and report-writing skills.

PHYSICAL REQUIREMENTS: Work is primarily performed indoors within a library facility in sedentary or standing positions. Duties require the ability to sit, stand, walk, bend, reach, and use hands for computer and office equipment operation. Occasional lifting and carrying of materials up to 25 pounds may be required. Visual acuity and manual dexterity sufficient to operate computers and standard office equipment are necessary.

ENVIRONMENTAL CONDITIONS AND WORK HAZARDS: Work is conducted in a climate-controlled library environment with regular interaction with staff and the public. The position may involve exposure to high dust levels in certain areas, which could cause allergic reactions. The role requires adherence to established safety procedures and County policies. Occasional attendance at off-site meetings or events may be required.

SUPPLEMENTAL INFORMATION:

This job description is not intended to be and should not be construed as an all-inclusive list of all the responsibilities, skills or working conditions associated with the position. While it is intended to accurately reflect the position activities and requirements, Management reserves the right to modify, add or remove duties and assign other duties as necessary that are a logical assignment to the position.

EMERGENCY RESPONSE/RECOVERY ACTIVITIES:

County employees are considered essential personnel in providing and continuing services to our community during and following a disaster, such as a hurricane, or in other emergency situations. As a requirement of County employment,County employees are subject to being required to remain at work during an event, respond to a recall immediately following an event and/or immediately reporting to work when an all clear is declared by the County Administrator. During these types of events, County employees may temporarily be assigned to work and perform duties outside the normal scope of their position, location, and work schedule to fit the needs of the County and its citizens.

ADA STATEMENT:

A qualified employee or applicant with a disability may be afforded a reasonable accommodation to perform the essential job functions of a position in compliance with the Americans with Disabilities Act.

EEO STATEMENT:

St. Lucie County BOCC is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate based on race, color, religion, gender, sexual orientation, national origin, age, disability, or any other protected characteristic. We encourage all qualified candidates to apply.

Qualifications

Candidates should possess a solid foundational background that demonstrates their ability to engage with the responsibilities of the role effectively.

High school diploma or equivalent (GED) required. College degree from an accredited institution in library science, public administration or a related field is preferred. Relevant experience, training or technical certifications may substitute for preferred college degree.
Minimum of three (3) years of progressively responsible work experience in a library or educational office setting.
Proficiency with Microsoft Office Suite, website maintenance and social media.
Knowledge of administrative and financial software.
Strong interpersonal and communication skills, both oral and written, and the ability to connect with various audiences.
Strong organizational skills with the ability to manage multiple tasks simultaneously.
Independent and team-oriented work ethic with value on accountability, accuracy and efficiency.
Ability to work occasional evenings and/or weekends.
Must possess and maintain a valid Florida driver's license with a good driving record.

Additional Information

Pay Grade G202

Driving Position – Operating County vehicles and/or equipment is a primary function of this position.

PRE-EMPLOYMENT SCREENING: This position requires a physical, drug testing, driver's license verification and level 2 background screening which includes fingerprinting.

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