Library Services Manager

Description

Responsible for planning, directing, administering, coordinating and managing the activities of the City’s Library Services Department. Requires continuous interaction with department staff, City Officials, volunteers and the general public.

Examples of Duties

The following duties are typical for this position. These are not to be construed as exclusive or all-inclusive. To perform this job successfully, an individual must be able to demonstrate competence and satisfactory performance of these duties. Other duties may be required and assigned.

• In coordination with Director, oversees daily funcitons of Adult and Technical Services departments, collection development, technology, programming, and lending.
• Manages the strategic planning and implementation of departmental goals, objectives, policies, procedures and priorities
• Monitors and evaluates the efficiency and effectiveness of service delivery methods and procedures
• Ensures excellent customer service by modeling professional behavior
• Assesses and monitors administrative and support systems and internal reporting relationships to identify opportunities for improvement and assists in the implementation of organizational change
• Represents the Library Services Department to City management, other City departments, elected officials, outside agencies and community; promoting departmental programs, policies and activities to same
• Select, train, motivate and evaluate department personnel
• Plan, direct and coordinate, through subordinate personnel, departmental work plan; confer with City management to identify and resolve problems; assign projects and programmatic areas of responsibility to subordinate staff; review and evaluate work methods and procedures
• Develop and direct policies, procedures, programs and activities
• Assist the Director to develop and administer departmental budget; monitor and approve expenditures
• Coordinate departmental activities with other City management staff regarding departmental activities; prepares and presents staff reports and other necessary correspondence
• Participate on a variety of committees; attend and participate in professional group meetings; stay abreast of new trends and innovations
• Perform other related duties as assigned

• Knowledge and understanding of municipal organizations and functions
• Knowledge and understanding of record keeping and records management programs, particularly related to municipalities
• Knowledge and understanding of principles and practices of urban library functions and organization
• Skilled in modern office procedures, practices and equipment
• Skilled in advanced principles and practices of budget preparation and administration
• Skilled in principles of supervision, training and development and effective change management
• Knowledge of Federal, State and local laws rules and regulations pertaining to areas of responsibility
• Ability to plan, organize, direct and coordinate the work of subordinate staff and delegate authority and responsibility
• Ability to select, supervise, train and motivate subordinate staff
• Ability to provide administrative and professional consultation and leadership
• Ability to identify and respond to management issues, concerns and needs
• Ability to develop, implement and administer goals, objectives, policies and procedures for providing effective and efficient services
• Ability to analyze problems, identify alternatives and project consequences of proposed actions and implement recommendations in support of organizational goals and objectives
• Ability to communicate clearly and concisely, both orally and in writing
• Ability to establish and maintain effective cooperative working relationships with those contacted in the course of work including City and other government officials, community groups, the general public and media representatives

Nothing in this job description limits management’s right to assign or reassign duties and responsibilities to this job at any time. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.

Typical Qualifications

MINIMUM REQUIRED QUALIFICATIONS

• Must have valid driver’s license
• Must have driving record sufficient for coverage by City’s auto liability carrier
• Master of Library of Science Degree
• Three (3) to five (5) years of progressively responsible management level experience in the operation of a public library

Physical & Work Environment

The physical and work environment characteristics described in this description are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions or as otherwise required by law. Employees needing reasonable accommodation should discuss the request with the employee’s supervisor or Employee Services.

• Long periods of sitting
• Intermittent periods of standing and/or walking
• Ability to lift, carry, push and pull up to 50 pounds
• Constant talking, listening, concentrating, judgment and writing ability
• Must be able to attend evening meetings/events that may be long into the night, available to work over-time, weekends and/or odd hours if needed