Litigation Executive Assistant

95 S State StreetSuite 1000Salt Lake CityUT84111

801-401-8510

Wilson Sonsini is the premier legal advisor to technology, life sciences, and other growth enterprises worldwide. We represent companies at every stage of development, from entrepreneurial start-ups to multibillion-dollar global corporations, as well as the venture firms, private equity firms, and investment banks that finance and advise them. The firm has approximately 1,100 attorneys in 17 offices: 13 in the U.S., two in China, and two in Europe. Our broad spectrum of practices and entrepreneurial spirit allow our staff exceptional opportunities for professional achievement and career growth.

Wilson Sonsini has an exciting opening for a highly skilled Litigation Executive Assistant to join our Salt Lake City office. This senior-level position provides critical support to multiple attorneys in our Litigation department. The ideal candidate has a strong attention to detail and excellent organizational skills, with the ability to effectively prioritize tasks.

Essential Duties and Responsibilities:

The Executive Assistant in the Litigation department supports both partners and associates in the Litigation department.

• Interface with clients, firm resources, and vendors on attorneys’ behalf.
• Book travel arrangements for attorneys.
• Process expense reimbursements.
• Manage attorney calendars and scheduling as needed.
• Prepare engagement letters, open new matters, interface with New Business and Conflicts department.
• Perform e-filing in state and federal courts.
• Prepare basic correspondence such as client letters and memos.
• Prepare documents (creating, proofreading, revising, editing/red-lining, shells of legal documents).
• Coordinate all aspects of internal and external meetings, depositions, mediations, etc. (conference room reservations, catering, adding guests to visitor list, etc.).
• Accurately enter, edit, release, and revise attorney time entries.
• Interface with finance and assist with billing matters as needed.
• Set up and maintain document workspaces and serve as file keeper for case matters.
• Manage email distribution lists for teams and contact information for clients and vendors.
• Maintain list of court login/passwords and keep admissions up to date.
• Maintain attorney memberships of bar associations, CLE credits and dues, etc.
• Serve discovery and other substantive mailings/submissions.
• Order Certificates of Good Standing for Pro Hac Vice.
• Assist with hearing and trial logistics.
• Handle printing, copying, and binder creation.
• Process vendor invoices.
• Prepare audit letters.
• Perform related duties as assigned or directed by supervisor from time to time.
• Maintain compliance with all firm policies and procedures.

Please note that this job description does not contain an exhaustive list of all duties and responsibilities required of the position, and the firm may change or assign other duties and responsibilities over time with or without notice.

Education and/or Work Experience Requirements:

• 5+ years of litigation experience within a law firm preferred.
• E-filing experience in state and federal courts is desired.
• Strong attention to detail, follow-up, and excellent organizational skills, with the ability to effectively prioritize tasks.
• Ability to treat sensitive/confidential information with appropriate discretion.
• Strong sense of urgency, accountability, flexibility, and resourcefulness.
• Ability to function professionally under pressure, while managing multiple concurrent tasks and deadlines.
• Must possess tact, discretion, good judgement, and act with integrity in all situations.
• Excellent interpersonal, written, and verbal communication skills.
• Excellent computer proficiency (MS Office – Word, Excel, and Outlook).
• Excellent file management skills.
• Ability to work independently and to carry out assignments to completion within parameters of instructions given, prescribed routines, and standard accepted practices.
• Ability to work overtime as needed.

The primary location for this job posting is in Salt Lake City. The actual base pay offered will depend upon a variety of factors, including but not limited to the selected candidate’s qualifications, years of relevant experience, level of education, professional certifications and licenses, and work location. The anticipated pay range for this position is as follows: $42.00 – $56.82 per hour.

The compensation for this position may include overtime and a discretionary year-end merit bonus based on performance. We offer a highly competitive salary and benefits package.

Equal Opportunity Employer (EOE).