Load Office Incharge - TermOps. - Haldia ( 81187579 )

Job Responsibilities :

To receive, store and distribute petroleum products in Safe and cost effective manner by following Operating, HSSE, Quality, Quantity, Maintenance & Statutory norms. Serve the customer in time. Lead a motivated team.

Job Accountabilities

Minimum operating and transit losses

• Reconcile Daily dispatches with TFI, GI and security and Control Room Officer at Day End
• Ensure correct calibration of small measures, TLCU, Prover, Flow meters and Tank Trucks
• Ensure that correct Density @ 15 C is mentioned on all Invoices
• Monitor Trucks pilferage cases, shortages casesand take up with Logistics Coordinator
• Coordinate with Scheduling centre for diversion of accidental TT
• Undertake surprise checking of trucks loading in gantry
  
  
  

Reduction in costs

• Monitor and control costs against Budget
• Monitor and reduce Trucks loading cycle time, KM run per month and TT turnaroundwithin target
• Monitor and reduce average shortage per TT
• Optimize administrative expenses
  
  
  

Achievement of Q & Q proposition and customer satisfaction

• Ensure check bay performance vis-à-vis TTs everyday as per SOPs and check two hourly density vis-à-vis batch formation density and no complaints on density variation, water & sludge
• Ensure quarterly verification of flow metres
• Induct TTs as per SOPs and keep record. Daily reconciliation of Locks / Keys & seals
• Daily reconciliation of Locks / Keys & seals
• TT calibration and pressure testing and issuance of TREM card in terminal
• Ensure that PRs / Pos are raised well in time and payments to vendors are processed as per payment terms after making Service Entries / GRNs
  
  
  

Total compliance to Operations, HSSE, and Quality management system and maintenance procedures

• Comply with all ISO requirements undertake internal ISO audits and achieve nil non conformities in ISO audits
• Ensure use of PPEs and system of work permits
• Coordinate with Logistic Co-ordinator, RLL representative and TT Officer for availability of trucks, spot/additional requirements and status of loaded trucks etc
• Ensure collection of all documents and PODs, feedback forms from tank truck crew and scrutinize all the documents/instruments for next load before issuing Loading Advice Note
• Co-ordinate and ensure updating of customer, truck and other masters in SAP system for smooth operations
• Preparation of reports relating to TT movement, TT shortages analysis and timely submission to HO
• Prepare truck dispatch plan/truck order linking based on priorities given as per schedule for Customers and Oil companies smoothly
• Follow up with W&M officials for TT calibration, TLCU calibration, and Flow Meter calibration
  
  
  

Learning and Development

• Arrange to conduct training to TT crew and other contract staff as per designed training module and conduct tool-box talks
• Impart functional training to employees and agency staff
  
  
  

Education Requirement :

Graduate Engineer (Any Discipline)

Experience Requirement :

Minimum 2-3 Years Experience In RRTF/ Plant

Skills & Competencies :

Skills Required (Knowledge And Skills)

• Leadership skill
• Excellent communication, reporting and presentation skill.
• Managerial, organizing and co-ordinating skill.
• System development skills.
• Analytical thinking and problem solving ability.
• Planning and decision-making.
• Self-motivated and strong organizational skill.
• Strong interpersonal skill.
• Team building skill.
• Innovative and out of box thinking capability